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Executive Administrative Coordinator

2 months ago

Cedar City, Utah, United States Southern Utah University Full time
Job Overview

Position Summary:

The Executive Administrative Coordinator plays a vital role in delivering high-level administrative support to the Vice President of Advancement and Enrollment Management, the Associate Vice President for Advancement, and the entire Advancement office team. This position involves interacting with various stakeholders, including university officials, faculty, students, donors, and volunteers.

Key Responsibilities:

  • Deliver exceptional customer service to Southern Utah University constituents through various communication channels, including face-to-face interactions, phone calls, and electronic correspondence.
  • Provide comprehensive executive assistance to the Vice President and Associate Vice President, which includes organizing and coordinating meetings, ensuring proper hospitality arrangements, and preparing necessary documentation such as reports, letters, and presentations.
  • Manage and organize information and documentation for the Advancement office, ensuring efficient control of both physical and digital communications.
  • Oversee financial transactions, including processing payments, purchase orders, and interdepartmental billing. Prepare purchasing card statements and gather necessary documentation for monthly audits.
  • Supervise student employees and manage student projects related to donor communications, including receipts, letters, and special occasion acknowledgments.
  • Assist with travel logistics and monitor expense reports for fundraising staff, ensuring compliance with purchasing card policies.
  • Facilitate the onboarding process for new hires, including the distribution of keys, purchasing cards, and equipment.
  • Maintain and monitor office supplies and equipment, ensuring all resources are operational and available.
  • Perform additional tasks as assigned to support the office's mission.

Qualifications:

  • Associate's degree or a minimum of one year of relevant experience in administrative support or office management.

Application Requirements:

  • Resume
  • Cover letter
  • Three professional references

Southern Utah University is committed to fostering an inclusive environment and does not discriminate based on any protected status. For further information, please refer to the university's policies.

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