Corporate Events Organizer

2 weeks ago

Centreville, Virginia, United States CARFAX Full time
Join the CARFAX Team as an Events Coordinator

At CARFAX, we take pride in our mission to assist consumers in making informed decisions. Our commitment to accuracy and integrity drives us every day. We recognize that our employees are our greatest asset, and we strive to maintain a balanced work-life dynamic while engaging in exciting projects in a dynamic setting.

About the Role:
As an Events Coordinator, you will play a crucial role in supporting our Operations team by organizing and executing meetings, events, and conferences for our Dealer Business Unit. Your responsibilities will also include managing various projects assigned by the Manager of Meeting & Events.

Key Responsibilities:
  • Assist in researching and recommending hotel and venue selections, including site visits, contract negotiations, budget planning, menu choices, and logistical arrangements.
  • Help create cost-effective and well-organized meetings and events that consistently exceed expectations.
  • Manage daily event budgets and oversee vendor deposit schedules and final billing reconciliation.
  • Coordinate air travel arrangements for all meetings, conferences, and events.
  • Oversee the development of meeting and event registrations, track attendees, manage room blocks, and provide necessary reporting to vendors.
  • Facilitate the creation and distribution of post-event surveys and analyze attendee feedback.
  • Perform additional duties as required that align with the role.

Qualifications:
We are looking for candidates who are:
  • Willing to work in the Centreville office four days a week.
  • Highly organized with exceptional attention to detail.
  • Able to prioritize tasks, manage multiple projects, and deliver quality results under tight deadlines.
  • Innovative and creative in achieving event objectives.
  • Skilled in creating effective messaging for printed event materials.
  • Proficient in computer applications, including Excel, PowerPoint, Outlook, and Travel Management Software.
  • Excellent in verbal and written communication.
  • Dedicated to providing outstanding customer service.
  • Capable of working independently and collaboratively, demonstrating good judgment and initiative.
  • Possessing a minimum of two years of experience in event coordination or planning.
  • Willing to travel occasionally.
  • Preferred candidates will have a degree in hospitality or a related field.

What We Offer:
We provide competitive compensation, comprehensive benefits, and generous time-off policies. Enjoy 4-day summer work weeks and a winter holiday break, along with a 401(k) matching program and an annual bonus opportunity. Our office environment is casual, dog-friendly, and innovative, recognized as one of the best places to work in Virginia and beyond.

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