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Event Management Specialist

2 months ago

Centreville, Virginia, United States CARFAX Full time
About the Role

As an Events Coordinator at CARFAX, you will play a crucial role in supporting our Operations team with the organization and execution of various meetings, events, and conferences for our Dealer Business Unit. Your contributions will be vital in ensuring that our events reflect our commitment to accuracy and integrity, while also enhancing our brand reputation.

Key Responsibilities:
  • Assist in researching and recommending suitable hotels and venues, including site selection, contract negotiations, budget development, menu selections, and logistical arrangements.
  • Help create cost-effective and well-managed meetings and events that consistently exceed the expectations of our stakeholders.
  • Manage day-to-day event budgets effectively.
  • Oversee vendor deposit schedules and ensure accurate final billing reconciliation.
  • Assist with travel arrangements, including air reservations and ticketing for all meetings and events.
  • Coordinate the development of meeting and event registrations, track attendees, manage room blocks, and provide necessary reporting to vendors.
  • Lead the creation and distribution of post-event surveys and analyze attendee feedback.
  • Perform additional duties and responsibilities that are logically aligned with the position.
Qualifications:
  • Willingness to work in the office four days a week.
  • Exceptional organizational skills with a keen attention to detail.
  • Ability to prioritize tasks, manage multiple projects, and deliver high-quality results under tight deadlines.
  • Innovative and creative approach to achieving event objectives.
  • Proficiency in creating effective messaging for printed event materials.
  • Strong computer skills, including proficiency in Excel, PowerPoint, Outlook, and Travel Management Software.
  • Excellent verbal and written communication abilities.
  • Demonstrated commitment to providing outstanding customer service.
  • Ability to work independently and collaboratively within a team, demonstrating good judgment and initiative.
  • A minimum of two years of experience in coordinating and/or planning meetings and special events.
  • Willingness to travel up to 10% of the time.
  • A degree in hospitality or a related field is strongly preferred.
Benefits:
  • Competitive salary and comprehensive benefits package.
  • Generous time-off policies, including 4-day summer work weeks and a winter holiday break.
  • 401(k) with matching contributions.
  • Annual bonus program.
  • Casual and innovative work environment.
Recognition:
  • Consistently recognized as one of Virginia's Best Places to Work.
  • Awarded as a Great Place to Work by Washingtonian.
  • Named a Top Workplace by the Washington Post.
  • Recognized by St. Louis Post-Dispatch as one of the Best Places to Work.