Meeting and Event Organizer

2 weeks ago

Centreville, Virginia, United States CARFAX Full time
Join the CARFAX Team as an Events Coordinator

At CARFAX, we take pride in our mission to assist consumers in making informed decisions. Our commitment to accuracy and integrity drives our success, and we believe that our employees are our greatest asset.

About Us:
We are more than just a workplace; we are a community dedicated to excellence. Our focus is on fostering a balanced work-life environment while engaging in dynamic projects.

Role Overview:
As an Events Coordinator, you will play a crucial role in supporting our Operations team by planning and executing meetings, events, and conferences for our Dealer Business Unit. You will also manage various projects as directed by the Manager of Meeting & Events.

Key Responsibilities:
  • Assist in researching and recommending suitable hotels and venues, including site selection, contract negotiations, budget development, menu selections, and logistical arrangements.
  • Help create cost-effective and well-organized meetings and events that exceed expectations.
  • Manage daily event budgets and vendor deposit schedules, ensuring accurate final billing reconciliation.
  • Coordinate air reservations and ticketing for all meetings and events.
  • Oversee the development of meeting and event registrations, track attendees, manage room blocks, and provide necessary reporting to vendors.
  • Facilitate the creation and distribution of post-event surveys and analyze attendee feedback.
  • Perform additional duties as required, demonstrating flexibility and initiative.

Qualifications:
  • Willingness to work in the Centreville office four days a week.
  • Exceptional organizational skills with a keen attention to detail.
  • Ability to prioritize tasks and deliver quality results under tight deadlines.
  • Innovative and creative approach to achieving event goals.
  • Proficient in creating effective messaging for printed materials.
  • Strong computer skills, including proficiency in Excel, PowerPoint, Outlook, and Travel Management Software.
  • Excellent verbal and written communication abilities.
  • Demonstrated commitment to superior customer service.
  • Ability to work independently and collaboratively within a team.
  • Minimum of two years of experience in coordinating or planning meetings and events.
  • Willingness to travel as needed.
  • A degree in hospitality or a related field is preferred.

What We Offer:
We provide competitive compensation, comprehensive benefits, and generous time-off policies. Enjoy 4-day summer work weeks, a winter holiday break, and a 401(k) matching program. Our office is casual, dog-friendly, and designed for innovation. Join us and experience why we have been recognized as one of the best places to work in Virginia and beyond.

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