HR Administrative Support Specialist
2 weeks ago
Work Now Staffing is seeking a dedicated HR Support professional to assist our client in Bedford Park.
Compensation: $22.00 per hour
Work Schedule: 6:00 AM - 3:00 PM, Monday - Thursday; 6:00 AM - 12:00 PM, Friday
Key Responsibilities:
- Facilitate the onboarding process for new hires, including orientation and performance monitoring during the probationary period.
- Support the HR Manager with various tasks including injury claims, disciplinary actions, insurance matters, COBRA, FMLA, retirement plans, and OSHA documentation.
- Manage employee inquiries and disseminate information regarding holidays.
- Maintain attendance logs and vacation schedules.
- Collaborate with employment agencies as necessary, including tracking hours, submitting timesheets, and approving invoices; oversee temp-to-hire transitions.
- Update and maintain the Seniority & Skills matrix.
- Participate in Safety Committee activities, including:
- Preparing agendas, attending meetings, documenting minutes, and following up on action items.
- Managing the issuance of respirators, scheduling testing and training, and maintaining records.
- Assisting with the upkeep of the SDS binder, Hazcom program, and product safety labels.
- Provide phone support as needed.
- Process requests for vacation and time off.
- Organize and maintain inventory of office supplies and basic first aid materials.
- Assist in recruiting efforts for entry-level and general labor positions, while keeping the job openings board updated.
- Maintain relevant tracking systems.
- Distribute company vehicle documentation and maintain an approved driver list.
- Plan and coordinate employee events, including training sessions and meetings.
Qualifications:
- No prior HR experience is required; training will be provided for quick learners with strong communication skills.
- Proficiency in Microsoft Office (Word & Excel) is essential; familiarity with smart sheets and Google Sheets is also required.
- Reliable attendance is crucial.
- Ability to obtain a US Security Clearance upon becoming a permanent employee.
- Bilingual proficiency in Spanish and English is mandatory.
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