Administrative Receptionist and HR Support

2 weeks ago


Florham Park, New Jersey, United States Shionogi Inc. Full time

Position Overview:

The Administrative Receptionist and HR Support will serve as the first point of contact for visitors and candidates, ensuring a welcoming atmosphere while supporting the Human Resources department.

This role requires consistent attendance and operates from 8:00 AM to 4:00 PM, Monday through Friday. The ideal candidate is proactive, a team player, and eager to grow within a dynamic organization.

Key Responsibilities:

  • Welcome Desk Management:
    Responsible for managing the welcome desk, greeting visitors, and facilitating their check-in through the electronic registration system.
  • Visitor Coordination:
    Collaborate with administrative staff to prepare for external visitors and provide company identification badges.
  • System Maintenance:
    Oversee the registration system, ensuring it is up-to-date and functional.
  • Supply Management:
    Order and maintain supplies, snacks, and beverages in the company café, including organizing weekly breakfast setups.
  • Administrative Support:
    Assist with copying, filing, and mailing tasks as required, and coordinate the procurement of various office supplies and materials.
  • Recruitment Assistance:
    Support the recruiting team by scheduling candidate interviews and managing travel logistics when necessary.
  • Event Coordination:
    Act as a host for candidates during interviews, ensuring a positive experience through effective setup and support.
  • Project Assistance:
    Provide ongoing support to the HR and Facilities departments with special projects and initiatives.

Qualifications:

  • High school diploma or equivalent required; prior experience in Human Resources or administrative roles is preferred.
  • Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint) is essential.
  • A motivated team player with a strong desire to learn and contribute.
  • Ability to multitask and prioritize effectively.
  • Excellent verbal and written communication skills.

Physical and Mental Requirements:

  • Ability to communicate clearly and present information to various audiences.
  • Capability to travel as needed.
  • Comfortable working at a computer for extended periods.
  • Ability to lift and move items weighing up to fifteen pounds.

We look forward to reviewing your qualifications for this opportunity.

Equal Opportunity Employer:
Shionogi Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.



  • Florham Park, New Jersey, United States Shionogi Inc. Full time

    Position Overview:The Front Desk Associate/HR Liaison will be an integral part of the Human Resources team, responsible for managing the Shionogi Welcome Desk. This role is essential in creating a welcoming atmosphere for visitors and candidates.Key Responsibilities:- Greet and assist visitors, ensuring a professional and friendly environment.- Support the...


  • Florham Park, New Jersey, United States Shionogi Inc. Full time

    Position Overview:The Front Desk Associate and HR Liaison will be an integral part of the Human Resources team, managing the Shionogi Welcome Desk. This role is essential in creating a welcoming atmosphere for all visitors and candidates.Key Responsibilities:1. Greet and assist visitors, ensuring a professional and friendly experience.2. Support the HR...


  • New Hyde Park, New York, United States Northwell Health Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented HR Support Associate to join our team at Northwell Health. As an HR Support Associate, you will provide administrative support to the department and Department Head, ensuring the smooth operation of daily tasks and projects.Key ResponsibilitiesAdministrative Support: Provide diversified...

  • HR Strategic Partner

    2 weeks ago


    Florham Park, New Jersey, United States Mirion Technologies (Capintec), Inc. Full time

    Position OverviewThe HR Strategic Partner plays a crucial role in collaborating with executive leadership and management teams to enhance employee engagement and cultural initiatives. Key responsibilities encompass overseeing training initiatives, managing performance evaluations, addressing employee relations issues, and facilitating benefit...


  • Florham Park, New Jersey, United States CorVel Corporation Full time

    The Administrative Support Specialist plays a crucial role in delivering comprehensive administrative assistance to various personnel within the organization. This position entails overseeing projects, generating reports, and managing sensitive information. The role is essential in facilitating the objectives of local leadership and the broader...


  • Florham Park, New Jersey, United States Success on the Spectrum Full time

    Job Summary:We are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Success on the Spectrum. As a key member of our administrative staff, you will be responsible for ensuring the smooth operation of our office and providing exceptional customer service to our clients.Key Responsibilities:Front Desk Operations:...


  • New Hyde Park, New York, United States BrightSpring Health Services Full time

    Company OverviewBrightSpring Health ServicesPosition SummaryBrightSpring Health Services is a prominent provider in the home healthcare sector. We are seeking a dedicated Receptionist to become an integral part of our Administrative team as we expand our services in the community. The Receptionist will report directly to the General Manager and will be based...


  • New Hyde Park, New York, United States BrightSpring Health Services Full time

    Company OverviewBrightSpring Health ServicesPosition SummaryBrightSpring Health Services is a prominent provider in the field of home healthcare solutions. We are seeking a skilled Receptionist to become a vital part of our Administrative team as we expand our operations. The Receptionist will report directly to the General Manager and will be stationed at...


  • Florham Park, New Jersey, United States Sirinity Smiles Dental Full time

    Job OverviewSirinity Smiles Dental is seeking a highly organized and detail-oriented individual to fill the role of Dental Receptionist. As a key member of our team, you will be responsible for providing exceptional patient care and administrative support.Key Responsibilities:Manage patient flow and schedule appointmentsProcess patient payments and handle...


  • Florham Park, New Jersey, United States Barnabas Health Medical Group Full time

    Job OverviewWe are seeking a highly skilled Certified Medical Assistant to join our team at Barnabas Health Medical Group. As a key member of our healthcare team, you will be responsible for providing exceptional patient care and administrative support in a fast-paced clinical environment.Key ResponsibilitiesPerform various clinical tasks, including taking...


  • Elmwood Park, New Jersey, United States Sportscare Physical Therapy Full time

    Job Title:Position Type: Part-timeShift: Monday, Wednesday, ThursdayCompany Overview: SportsCare Physical Therapy is a premier provider of rehabilitation and physical therapy services, dedicated to assisting individuals in reaching their health and wellness objectives. We are currently in search of a friendly and proactive Medical Receptionist to enhance our...


  • Florham Park, New Jersey, United States Sirinity Smiles Dental Full time

    Job OverviewWe are a reputable family and cosmetic dental practice, Sirinity Smiles Dental, seeking a highly skilled and motivated individual to fill the role of a receptionist/scheduler.The ideal candidate will possess excellent communication skills, be able to multitask with ease, and have a strong ability to work effectively in a fast-paced environment.As...


  • Florham Park, New Jersey, United States CorVel Corporation Full time

    The Administrative Support Specialist plays a crucial role in delivering comprehensive administrative assistance to various personnel within the organization. This position entails managing projects, generating reports, and safeguarding sensitive information. The individual in this role is instrumental in advancing the objectives of local leadership and the...


  • Florham Park, New Jersey, United States CorVel Corporation Full time

    The Administrative Support Specialist plays a crucial role in delivering organizational assistance to various personnel levels within the organization. This position encompasses project coordination, report preparation, and the management of sensitive information. The individual in this role is integral to achieving the objectives of local leadership and...


  • Florham Park, New Jersey, United States CorVel Corporation Full time

    The Administrative Support Specialist plays a crucial role in delivering organizational assistance to various tiers of personnel within the firm. This position entails overseeing projects, generating reports, and managing sensitive information. The role is essential in facilitating the objectives of local leadership and the organization as a whole. KEY...

  • IT Support Specialist

    2 weeks ago


    Florham Park, New Jersey, United States APM Terminals Full time

    Role OverviewThe Technology Operations team is essential for the daily upkeep and administration of the organization's IT framework, ensuring the provision of the agreed-upon level of IT services to the enterprise.Commitment to DiversityAPM Terminals is dedicated to fostering a diverse and inclusive workplace, valuing various perspectives and approaches. We...


  • Florham Park, New Jersey, United States Incedo Inc. Full time

    Job DescriptionIncedo Inc. is a leading consulting, data science, and technology services firm with a strong presence in the US and India. We help our clients achieve a competitive edge through end-to-end digital transformation.As a PostgreSQL Database Administrator, you will play a critical role in our team, working with industry-leading client...


  • Florham Park, New Jersey, United States BASF SE Full time

    Now hiring Administrative AssistantFlorham Park (Hybrid)Where the chemistry happensThe Sustainability team is a group of passionate experts, collaborating with internal and external stakeholders regionally and globally to position BASF as a sustainability leader.The Global Digital services global team is continuously learning and is empowered and equipped to...


  • Florham Park, New Jersey, United States RWJBarnabas Health Full time

    Position Title: Patient Services RepresentativeJob Overview:The Patient Services Representative (PSR) collaborates with healthcare providers, management, and administrative personnel to enhance patient satisfaction and streamline operational efficiency.In this role, the PSR is responsible for preparing for patient appointments, managing incoming calls,...

  • IT Support Specialist

    2 weeks ago


    Florham Park, New Jersey, United States APM Terminals Full time

    Position OverviewThe Technology Operations team is dedicated to the continuous upkeep and administration of the organization's IT framework, ensuring the provision of the agreed-upon level of IT services to the enterprise.Diversity and InclusionAPM Terminals is devoted to fostering a diverse and inclusive workplace, valuing various perspectives and...