Senior Executive Support Specialist

2 weeks ago

Washington, United States Transwestern Full time

Company Overview:
Transwestern Real Estate Services is dedicated to enhancing value for investors, property owners, and tenants across all types of commercial real estate through a suite of comprehensive solutions based on robust market insights.

As a part of the Transwestern family, we adopt a consultative methodology in Agency Leasing, Asset Management, Tenant Advisory Services, Workplace Solutions, Capital Markets, and Research & Investment Analytics.

Our Culture:
Our award-winning culture and esteemed reputation for outstanding service are founded on a shared mission – Empowering Talented Individuals to Achieve Extraordinary Outcomes Together.

This distinctive approach, supported by the recruitment of intelligent, passionate, and diligent individuals who appreciate the advantages of both teamwork and autonomy, generates value for our employees and clients daily.

Role Overview:
The Senior Executive Support Specialist plays a crucial role in assisting senior leadership. This position requires a commitment to delivering exceptional customer service while engaging with employees, clients, and other leaders, with a strong focus on productivity and outcomes.

Key Responsibilities:
- Support the execution of national initiatives within Transwestern.
- Serve as project manager for special assignments as directed by leadership, which may involve planning and coordinating multiple presentations and disseminating information.
- Act as a liaison between departments and external agencies.
- Manage executive calendars and schedules.
- Initiate and respond to executive communications while handling confidential information.
- Organize complex activities, including meetings and travel arrangements.
- Prepare and reconcile expense reports, ensuring maximum reimbursement.
- Review expenses submitted by vendors and staff.
- Assist with various accounting needs as required.
- Prepare monthly and year-end financial reports and portfolio summaries using MS Excel.
- Aid in the budget process through analysis for the region, incorporating digital photos, MS Word, and Excel.
- Conduct portfolio analysis, including profitability assessments.
- Assist in tracking the completion of regional budgets and CAM reconciliation and collections for all properties in the region.
- Collaborate with the market leader on budget development and reforecasting.
- Interact with regional and national accounting on financial matters.
- Assist with the onboarding process for new hires in the Human Resources department.
- Participate in and support Human Resources initiatives.
- Compose and type necessary correspondence and memos.
- Answer the market leader's phone when necessary; screen calls and emails.
- Prepare regional forms, including property and team member documentation.
- Balance and code expense reports.
- Assist in meeting preparations.
- Support business plan development.
- Manage client and prospect databases.
- Achieve goals and complete projects within established deadlines.

Qualifications:
- A bachelor's degree in Business Management, Finance, Accounting, or a related field is preferred.
- A minimum of 3-4 years of prior office experience, with at least 3 years supporting an executive-level professional.
- Proficiency in MS 365 applications, including Word, Outlook, Excel, and PowerPoint.
- Typing speed of at least 60 words per minute.
- Familiarity with financial analysis software such as Argus, MRI, and Skyline is advantageous.
- Ability to maintain strict confidentiality of information.
- A strong desire to thrive in an entrepreneurial environment.
- Excellent spelling and grammar, strong phone skills, and the ability to prioritize and meet deadlines while multitasking.
- Exceptional oral and written communication skills with a strong customer service orientation.
- Willingness to work overtime as needed.

Compensation:
Competitive salary and benefits package, including medical, dental, and vision coverage, as well as a 401(k) plan.

Transwestern is an equal opportunity employer.

  • Senior Executive Support Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Lawyers' Committee for Civil Rights Under Law Full time

    Position OverviewThe Lawyers' Committee for Civil Rights Under Law is a pioneering organization dedicated to civil rights, established in 1963 under the guidance of President John F. Kennedy. Our mission focuses on achieving racial equity through legal advocacy, ensuring that the voices and opportunities of Black individuals and other marginalized...

  • Senior Executive Support Specialist

    2 weeks ago

    Washington, United States Perkins Management Services Full time

    Position Overview:The Senior Executive Support Specialist plays a crucial role in ensuring the smooth operation of executive functions. This individual must excel in organizing, prioritizing, and executing tasks efficiently. Building and nurturing strong relationships both within the organization and with external partners is essential. The ideal candidate...

  • IT Support Specialist

    4 weeks ago

    Washington, United States Maplewood Senior Full time

    IT Support Specialist Inspīr | Embassy Row, 2100 Massachusetts Ave NW, Washington, DC 20008 Inspīr Senior Living, Maplewood Senior Living’s new brand of world-class, urban senior living properties, is now hiring IT Support Specialist for its new Inspīr | Embassy Row property. Formerly The Fairfax at Embassy Row, Inspīr | Embassy Row stands eight...

  • Senior Executive Support Specialist

    2 weeks ago

    Washington, United States Chenega Corporation Full time

    Position OverviewJoin a dynamic organization dedicated to fostering Exceptional Talent and Outstanding Performance. Chenega Corporation is seeking a Senior Executive Support Specialist to provide comprehensive administrative assistance to the Department of Homeland Security (DHS) Cybersecurity and Infrastructure Security Agency (CISA), contributing to the...

  • Executive Support Specialist

    3 weeks ago

    Washington, United States JRC Integrated Systems Full time

    JRC is a specialty Systems Engineering and Research company focused on Strategic Deterrence and Strategic Defense of our great nation. We are an award-winning workplace, acknowledged as one of Greater Washington’s Best Places to Work and recognized as a Top Workplace by The Washington Post for 10 consecutive years. Headquartered in Washington, DC with...

  • Executive Support Specialist

    1 month ago

    Washington, United States JRC Integrated Systems Full time

    It's a great time to join JRC! The Systems Engineering and Integration Team is actively recruiting looking for an Executive Support Specialist to assist the Technical Director, Navy Strategic Systems Programs (SSP) and their team in managing workflows to ensure efficient/effective program management, prioritizing daily deliverables, managing actions to...

  • Senior Administrative Support Specialist

    1 month ago

    Washington, United States Cherokee Nation Businesses Full time

    Job DescriptionSenior Administrative Support Specialist ***This position requires an active Secret clearance to be considered. *** Cherokee Insights is looking for a Senior Administrative Support Specialists that will work with the Department of State. This person will play a crucial role in providing high-level administrative support to the organization,...

  • Executive Support Specialist

    1 day ago

    Washington, Washington, D.C., United States UNITED NEGRO COLLEGE FUND Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Support Specialist to join our team at the UNITED NEGRO COLLEGE FUND. The successful candidate will provide administrative support to our Executive Level Leadership, performing various duties to support the division/department.Key ResponsibilitiesExecutive Support: Provide administrative...

  • Executive Support Specialist

    2 weeks ago

    Washington, United States Customs and Border Protection Full time

    Position Overview: This role is within the Department of Homeland Security, specifically under U.S. Customs and Border Protection, Office of Operations Support, Immediate Office of the Executive Assistant Commissioner. Key Responsibilities: As an Executive Support Specialist, your primary responsibilities will include:1. Acting as a personal advisor on...

  • Executive Support Specialist

    4 days ago

    Washington, Washington, D.C., United States ASRC Federal Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Project Support Specialist to join our team at ASRC Federal. This is a full-time in-office position that requires a high level of administrative support to a NASA contract in Washington D.C.Key ResponsibilitiesCalendar Management: Coordinate and manage calendars for senior management team...

  • Senior Technical Support Specialist

    6 days ago

    Washington, Washington, D.C., United States U.S. Chamber of Commerce Full time

    Become a vital part of our organization as a Senior Technical Support SpecialistThe U.S. Chamber of Commerce is in search of a committed professional to deliver exceptional technological assistance to our senior management and directors. In this role, you will collaborate closely with Chamber leadership to guarantee a smooth technological experience...

  • Senior Executive Support Manager

    2 weeks ago

    Washington, Washington, D.C., United States Evans Incorporated Full time

    Job OverviewEvans Incorporated is seeking a dedicated Senior Executive Support Manager to enhance our leadership team’s efficiency and effectiveness. This pivotal role involves providing comprehensive support to executive leadership while ensuring smooth office operations. The ideal candidate will possess a strong background in process optimization,...

  • Executive Support Technician

    3 months ago

    Washington, United States U.S. Chamber of Commerce Full time

    About Us: If you are passionate about the ability of American business to improve lives, solve problems, and strengthen society, the U.S. Chamber of Commerce is the place for you. As the world’s largest business organization, we believe in building a future that gives everyone the opportunity to pursue a better tomorrow. We make it our job today–and...

  • Executive Support Specialist

    2 weeks ago

    Washington, Washington, D.C., United States Addison Group Full time

    Descripción del TrabajoTítulo del Trabajo: Executive Support SpecialistUbicación: Washington, DC (totalmente presencial)Industria: LegalSalario: $65-75k, según experienciaAcerca de Nuestro Cliente:Uno de los clientes de Addison Group, una reconocida firma de abogados de tamaño mediano, está en búsqueda de un Executive Support Specialist para brindar...

  • Executive Support Specialist

    7 days ago

    Washington, Washington, D.C., United States U.S. Chamber of Commerce Full time

    Key Responsibilities:The U.S. Chamber of Commerce is seeking a dedicated individual to provide top-notch technology support to senior executives and directors. As part of our team, you will work closely with Chamber leadership to ensure a seamless technology experience across the organization.Key Responsibilities:Provide high-level IT support on-site and...

  • Senior Administrative Support Specialist

    1 week ago

    Washington, United States Wits Solutions Inc Full time

    Job DescriptionJob DescriptionWits Solutions Inc. (WITS) is a SBA certified 8(a) company with headquarters in the metropolitan Washington D.C. area. WITS has been providing best-in-class solutions in professional IT and administrative consulting to various Federal, State, Local and commercial customers. At WITS, we believe in working not for our clients but...

  • Senior Administrative Support Specialist

    3 months ago

    Washington, United States The Building People Full time

    Job DescriptionJob DescriptionThe Building People, LLC, has a position open for a Senior Administrative Support Specialist. Responsibilities include providing the federal client with professional on-site administrative support to facilitate the operations of existing buildings and new small to large-scale construction projects. Projects may include space...

  • Senior Administrative Support Specialist

    4 weeks ago

    Washington, United States The Building People Full time

    Job DescriptionJob DescriptionThe Building People, LLC, has a position open for a Senior Administrative Support Specialist. Responsibilities include providing the federal client with professional on-site administrative support to facilitate the operations of existing buildings and new small to large-scale construction projects. Projects may include space...

  • Senior Administrative Support Specialist

    2 weeks ago

    Washington, Washington, D.C., United States AE Strategies Full time

    About AE StrategiesAE Strategies is a consulting firm based in Mclean, VA, established in 2003, specializing in management consulting for federal clients. We are a recognized small business with a solid reputation and a history of supporting vital initiatives across various federal agencies. Our employees engage in challenging and meaningful federal projects...

  • Senior Administrative Support Specialist

    2 weeks ago

    Washington, Washington, D.C., United States AE Strategies Full time

    About AE StrategiesAE Strategies is a consulting firm based in Mclean, VA, established in 2003, specializing in management consulting for federal clients. We pride ourselves on being a reputable small business with a history of supporting essential initiatives across various federal agencies. Our employees engage in meaningful and challenging projects within...