Senior Executive Support Specialist

2 weeks ago

Washington, United States Chenega Corporation Full time
Position Overview


Join a dynamic organization dedicated to fostering Exceptional Talent and Outstanding Performance. Chenega Corporation is seeking a Senior Executive Support Specialist to provide comprehensive administrative assistance to the Department of Homeland Security (DHS) Cybersecurity and Infrastructure Security Agency (CISA), contributing to the vital mission of safeguarding against cyber threats targeting the nation.

Our organization prides itself on offering a collaborative work environment, a robust benefits package, and opportunities for professional growth and recognition.

Key Responsibilities


As a leader, you will oversee a team of nine seasoned administrative professionals supporting the executive staff of the CISA Cyber Security Division.

  • Conduct in-depth research, prepare detailed reports, manage information requests, and perform essential clerical tasks such as drafting correspondence, welcoming visitors, coordinating conference calls, and organizing meetings.
  • Ensure effective coordination of administrative functions, management controls, metrics collection, and adherence to standard operating procedures (SOPs).
  • Manage office administration, records management, knowledge management, task allocation, tracking, and quality assurance.
  • Facilitate the coordination and monitoring of all document requests and correspondence, ensuring compliance with relevant policies and procedures.
  • Organize and prepare travel arrangements, including authorizations and vouchers.
  • Draft and edit memos, develop spreadsheets, and manage document filing and copying.
  • Assist in creating correspondence, briefing materials, and reports for review and approval by government personnel.
  • Coordinate and schedule internal and external meetings, while maintaining organized calendars.
  • Support logistics for on-site events, including teleconferences, video teleconferences, meeting registrations, and room bookings.
  • Assist in all aspects of meeting and conference planning, including stakeholder identification, venue booking, timely invitation distribution, agenda preparation, and materials creation.
  • Document meeting minutes, provide executive summaries, and outline action items for government approval.
  • Ensure compliance with administrative policies and task requirements, including executive secretariat guidelines and formats.
  • Assist with record management by reviewing, filing, scheduling, and archiving documents.
Qualifications


Applicants should possess a minimum of 10 years of experience managing executive strategies and adhering to executive secretariat guidelines.

Exceptional oral and written communication skills are essential, with fluency in English required.

Candidates must be available to report onsite as needed.

Compensation and Benefits


Salary will be determined based on experience and qualifications. Our competitive benefits package includes:

  • Paid Time Off (PTO) and Holidays
  • Comprehensive Health & Wellness Programs
  • Retirement Plans
  • Voluntary Benefits

Join us in making a difference while enjoying a fulfilling career with Chenega Corporation.

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