Senior Administrative Support Specialist

2 weeks ago

Washington, Washington, D.C., United States AE Strategies Full time

About AE Strategies

AE Strategies is a consulting firm based in Mclean, VA, established in 2003, specializing in management consulting for federal clients. We pride ourselves on being a reputable small business with a history of supporting essential initiatives across various federal agencies. Our employees engage in meaningful and challenging projects within a collaborative work environment, offering competitive compensation and benefits, as well as a supportive company culture aimed at fostering client success and employee growth.

Position Overview

The Senior Administrative Support Specialist will become an integral part of the AE Strategies team, providing essential support to a Department of the Navy headquarters office. This role necessitates a full-time, on-site presence at designated federal locations. Key responsibilities include:

  • Delivering in-person administrative assistance to Department of Defense executives, subject matter experts, policy analysts, and other personnel across diverse fields.
  • Monitoring, coordinating, and addressing inquiries from Congress and other stakeholders across a variety of offices and subjects.
  • Managing staff meeting agendas, preparing meeting minutes, tracking action items, and compiling after-action reports.
  • Creating and maintaining office tracking tools to enhance coordination and streamline processes across various portfolios and programs.
  • Composing, editing, and drafting executive communications, including emails, letters, memos, reports, and briefings.
  • Providing comprehensive administrative support, including maintaining executive calendars, coordinating in-person meetings, processing building visit requests, reviewing and editing correspondence, and assisting in report preparation, including timeline management and responding to inquiries.
  • Offering additional administrative support as required.

Qualifications

  • Preferred Bachelor's Degree.
  • A minimum of 2 years of relevant professional experience.
  • Expertise in MS Outlook for email and calendar management.
  • Proficiency in MS Office Suite, including Word, Excel, PowerPoint, and SharePoint.
  • Excellent verbal and written communication skills.
  • Experience with digital task management systems.
  • Eligibility for Secret Clearance.
  • U.S. Citizenship is required.
  • Willingness to work on-site four days a week.

AE Strategies is committed to equal employment opportunities.

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