Senior Administrative Support Specialist

1 month ago

Washington, United States Cherokee Nation Businesses Full time
Job Description

Senior Administrative Support Specialist

***This position requires an active Secret clearance to be considered. ***

Cherokee Insights is looking for a Senior Administrative Support Specialists that will work with the Department of State. This person will play a crucial role in providing high-level administrative support to the organization, facilitating smooth operations, and assisting executives and teams at all levels.

This position requires a secret clearance and involves interaction with personnel ranging from entry-level to executives and C-Suite members. The Senior Administrative Support Specialist is responsible for monitoring workloads, managing timekeeping and travel coordination, and handling executive presentations. The ideal candidate must possess exceptional organizational, communication, and problem-solving skills, ensuring efficient and effective support to the department.

Compensation & Benefits:

Pay commensurate with experience.

Full time benefits include Medical, Dental, Vision, 401K and other possible benefits as provided. Benefits are subject to change with or without notice.

Senior Administrative Support Specialist Responsibilities Include:
  • Administrative Support:
    • Provide administrative assistance to executives and teams, including managing calendars, scheduling meetings, handling phone calls, and processing correspondence.
    • Prepare and distribute executive-level documents, memos, and reports, ensuring accuracy and confidentiality.
    • Assist in organizing and maintaining electronic and physical filing systems.
  • Timekeeping and Travel Coordination:
    • Act as a timekeeper for the department, tracking and recording employees' work hours and leave requests.
    • Coordinate travel arrangements for department personnel, including booking flights, hotels, and transportation, while adhering to budgetary guidelines.
  • Workload Monitoring:
    • Monitor and manage workloads for teams and individuals, ensuring tasks are allocated efficiently and deadlines are met.
    • Collaborate with supervisors to assess workload distribution and suggest improvements for productivity and efficiency.
  • Executive Presentations:
    • Craft effective executive summaries, reports, and presentations for decision-making and reporting purposes.
    • Create visually appealing PowerPoint slide decks and other presentation materials.
    • Plan, schedule, and facilitate both in-person and virtual meetings, utilizing tools such as MS Teams, Adobe Connect, Zoom, etc.
  • Performs other job-related duties as assigned
Senior Administrative Support Specialist Experience, Education, Skills, Abilities requested:
  • Active Secret Clearance
  • Bachelor's degree
  • A minimum of two (2) years of experience interacting with personnel at all levels, from entry-level to executives/C-Suite.
  • At least one (1) year of experience monitoring and managing the workload(s) of others.
  • A minimum of two (2) years of experience as a timekeeper and travel coordinator, demonstrating strong organizational and logistical skills.
  • Proven executive presentation experience, including writing executive summaries and creating visually compelling presentations.
  • Proficiency in Microsoft Office Suite (especially PowerPoint), along with familiarity with virtual meeting platforms (MS Teams, Adobe Connect, Zoom, etc.).
  • Excellent communication and interpersonal skills, capable of building relationships across different levels of the organization.
  • Strong attention to detail and the ability to handle confidential information with utmost discretion.
  • Demonstrated problem-solving abilities and the capacity to handle multiple tasks and priorities simultaneously.
  • Proactive and self-motivated, with a high level of initiative and adaptability.
  • A team player who can collaborate effectively with colleagues to achieve departmental goals.
  • Must pass pre-employment qualifications of Cherokee Federal


Company Information:

Cherokee Insights (Insights) provides support, services, and solutions to federal and commercial customers. The company takes a personalized approach to solving our clients' toughest challenges, helping you make the most of your skills. Insights is part of Cherokee Federal - a team of tribally owned federal contracting companies. For more information, visit cherokee-federal.com.

#CherokeeFederal #LI-CK2

Senior Executive Assistant

Administrative Support Specialist II

Executive Administrative Coordinator

Department Administrator

Senior Office Coordinator

Senior Administrative Support Specialist

Department of State

Secret Clearance

Executive Presentations

Microsoft Office Suite

Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, Accommodation request, and Presidential EO 14042 Notice.

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