Event Coordination Specialist
2 weeks ago
About Hotel Kansas City:
Setting the benchmark for exceptional hospitality, Hotel Kansas City has provided an unparalleled experience since its inception. Recognized as one of the "Best New Hotels in the World" and a top-rated hotel, guests can enjoy elegantly designed accommodations that blend Victorian charm with contemporary amenities, along with a variety of outstanding dining options. Located in a prime area, the hotel is conveniently situated near vibrant nightlife, dining, and shopping.
Overview of the Event Planning Manager Role:
Key Responsibilities:
- Exhibit a warm, customer-focused demeanor while fostering a fun and collaborative team atmosphere.
- Organize, enhance, and detail event programs with clients, ensuring all requirements such as space, timing, equipment, menus, themes, and decorations are met.
- Effectively communicate client needs to all relevant hotel departments through detailed event documentation and meetings.
- Project and manage banquet food and beverage revenue expectations.
- Availability to work during evenings and weekends is essential.
- Oversee and manage individual event budgets to optimize revenue while minimizing costs, ensuring a high-quality experience.
- Professionally represent the department and hotel by engaging in client and industry events, conducting tours, and facilitating planning meetings.
- Build and maintain strong relationships with vendors and suppliers that support the hotel and its events.
- After events, review invoices and conduct post-event evaluations with clients.
- Foster a service-oriented culture that promotes positive event experiences, consistent revenue growth, and effective internal communication.
- Perform additional tasks as assigned by the Associate Director of Events or Director of Sales & Marketing.
Qualifications:
- A minimum of 3 years of relevant experience is required.
- Preference will be given to candidates with prior experience in event planning, particularly in the wedding sector.
- Proficiency in detailing events through formal documentation.
- Strong computer skills, including proficiency in Microsoft Office.
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