Lead Police Records Coordinator

2 weeks ago

Tustin, California, United States City Of Tustin Full time

Position Overview:
This role is crucial in overseeing police records operations and ensuring compliance with established protocols. The position is open until filled and requires a City application along with a typing certification of 40 net words per minute.

Key Responsibilities:
Under general supervision, the Lead Police Records Coordinator will:

  • Provide leadership and direction to records personnel during assigned shifts, ensuring adherence to policies and procedures.
  • Enforce security protocols regarding the handling and release of sensitive records.
  • Review and assess the work of team members for accuracy and compliance with standards.
  • Train and mentor records staff in established procedures and best practices.
  • Assist in scheduling and prioritizing work assignments to maintain effective coverage.
  • Administer the electronic fingerprinting system, managing user access and training.
  • Process and maintain various departmental records, utilizing electronic management systems.
  • Compile and prepare statistical reports for departmental use and court proceedings.
  • Respond to inquiries from the public and law enforcement personnel, providing information on departmental procedures.

Qualifications:
Applicants should possess a combination of education and experience, including:

  • A high school diploma.
  • Three years of clerical or records management experience, preferably in a law enforcement setting.

Licenses and Certifications:
A valid California Law Enforcement Teletype Systems (CLETS) certificate is required within three months of employment.

Special Requirements:
Successful candidates will undergo a background investigation and must be available to work rotating shifts, including evenings and weekends.

Knowledge, Skills, and Abilities:
Candidates should demonstrate knowledge of:

  • Principles of lead supervision and training.
  • Records management practices.
  • Standard office software applications.
  • Legal regulations governing police records.

In this role, the ability to communicate effectively, maintain confidentiality, and manage multiple priorities is essential. The working environment is typically office-based, with exposure to sensitive situations.

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