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Administrative Coordinator

2 months ago

Tustin, California, United States Greenwood & McKenzie Full time
Job Overview

We are seeking a highly organized and proactive Administrative Assistant to support the smooth operations of our office environment. As a key member of our team, you will provide comprehensive support to our executive team and ensure the office runs efficiently.

Key Responsibilities:

  • Provide administrative support to the executive team, including scheduling, correspondence, and data entry.
  • Oversee office supplies and manage incoming mail.
  • Develop and implement office policies and procedures to improve operational efficiency.
  • Serve as the first point of contact for internal and external clients, handling inquiries and providing exceptional customer service.
  • Coordinate internal events and meetings, ensuring they are executed flawlessly.
  • Maintain confidential documents and records, ensuring compliance with legal and company requirements.
  • Assist with HR-related tasks, including timecard management, monthly trainings, and filing.
  • Address any issues that arise in the office and propose solutions to prevent future problems.

Requirements:

  • Experience as an Office Manager, Executive Assistant, Operations Manager, or similar role.
  • Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
  • Strong communication and interpersonal skills.
  • Experience in handling confidential information with discretion.
  • Ability to work independently and collaboratively.
  • Detail-oriented with a proactive approach to solving problems and managing workloads.

Company Overview:

Greenwood & McKenzie is a leading real estate investment firm that specializes in acquisition, financing, managing, and sale or exchange of real estate investment properties for investor clients. We are committed to providing exceptional service and building strong relationships with our investors and tenants.

What We Offer:

  • Competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.