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Lead Police Records Coordinator

2 months ago

Tustin, California, United States City of Tustin, CA Full time
Salary: $5, $6,896.93 Monthly

Location: Tustin, CA

Job Type: Full-Time

Department: Police Department

Description

THIS POSITION IS OPEN UNTIL FILLED AND MAY CLOSE AT ANY TIME

Under general supervision, this role provides guidance and oversight to police records personnel while executing complex and specialized records management functions.

DISTINGUISHING CHARACTERISTICS
The Police Records Lead represents the advanced journey level within the Police Records classification. This position is responsible for supervising a shift of records staff and assisting in the maintenance of police records systems, delivering information and support to law enforcement and the public. The role is distinguished from the Police Records Specialist by its advanced knowledge of relevant laws, codes, and regulations, handling more complex assignments, and providing leadership to subordinate staff.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Police Records Supervisor and provides lead supervision to Police Records Specialists.

SELECTION PROCESS
Applicants must successfully complete each component of the selection process, which includes an oral panel interview, background investigation, and interview with the Police Chief. Candidates who pass all components will be placed on an eligibility list for potential hiring.

Examples of Duties
Duties may include, but are not limited to:

• Leading and guiding records personnel to ensure adherence to established policies and procedures; explaining work methods and performing complex duties as needed.

• Enforcing security protocols regarding the processing and maintenance of confidential records.

• Reviewing staff work for accuracy and compliance with standards; ensuring proper practices are followed.

• Training records employees in procedures and techniques; providing technical assistance.

• Monitoring employee performance and assisting in performance evaluations.

• Aiding the Police Records Supervisor in scheduling and coordinating staff assignments.

• Administering the electronic fingerprinting system; managing personnel access and training schedules.

• Processing and maintaining various departmental records and databases; operating law enforcement network systems and standard business software.

• Researching and compiling information from police records to assist law enforcement personnel.

• Preparing statistical reports related to departmental operations.

• Assisting the public and law enforcement agencies by providing information regarding departmental procedures.

Minimum Qualifications
A combination of education, experience, and training that provides the necessary knowledge, skills, and abilities is required. Typically, this includes:

Education and/or Experience:
Graduation from high school and three years of clerical or records management experience; police records experience is preferred.

Licenses and/or Certificates:
A valid California Law Enforcement Teletype Systems (CLETS) certificate is required within three months of employment.

Special Requirements:
Successful completion of a background investigation is required. Must be able to work rotating shifts, including evenings, weekends, and holidays.

KNOWLEDGE, SKILLS, & ABILITIES
Knowledge of:
• Principles of lead supervision and training

• Records management principles and filing systems

• Standard business software applications

• Proper English usage and grammar

• Laws and regulations governing police records

Skills to:
• Operate standard office equipment and software

Ability to:
• Plan, organize, and supervise the work of others

• Interpret and apply laws and regulations

• Communicate effectively in writing and verbally

• Maintain confidentiality of sensitive information

• Handle multiple priorities and meet deadlines

• Work independently with minimal supervision

Working Conditions & Physical Demands
This position requires the ability to sit, talk, hear, and use hands to operate office equipment. Employees may need to lift records and documents weighing up to 20 pounds. The work environment is typically office-based, with exposure to individuals under arrest during specific duties.

The City of Tustin is an Equal Opportunity Employer, committed to providing reasonable accommodations to qualified individuals with disabilities.