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Senior Administrative Coordinator

2 months ago

Newport Beach, United States Sweet James LLP Full time
Descripción del Puesto

Sweet James LLP está en la búsqueda de un individuo entusiasta y automotivado para el cargo de Coordinador Administrativo Senior. Esta posición ofrece un apoyo de alto nivel a un socio de la firma. El Coordinador Administrativo debe ser un miembro del equipo altamente versátil y con amplias habilidades. Es fundamental que maneje asuntos sensibles y complejos de manera profesional y objetiva, pensando de manera proactiva y tomando la iniciativa, con un fuerte enfoque en el soporte administrativo financiero en nombre del socio. El candidato ideal es autodirigido y capaz de concentrarse en múltiples problemas/tareas a la vez, prosperando en un entorno empresarial dinámico.

Soporte Financiero y Presupuestario

  1. Contabilidad:
    • Mantener registros financieros precisos y actualizados para cuentas personales y comerciales.
    • Conciliar estados de cuenta bancarios, estados de cuenta de tarjetas de crédito y transacciones financieras.
    • Preparar y mantener libros contables e informes financieros.
  2. Preparación y Cumplimiento Fiscal:
    • Coordinar con asesores fiscales para preparar y presentar declaraciones de impuestos.
    • Asegurar el cumplimiento de todas las regulaciones fiscales federales, estatales y locales.
    • Mantener registros y documentación fiscal para fines de auditoría.
  3. Gestión de Gastos:
    • Rastrear, categorizar y conciliar los gastos personales y comerciales del ejecutivo.
    • Preparar informes de gastos detallados y asegurar el reembolso oportuno.
    • Monitorear presupuestos y proporcionar actualizaciones financieras regulares.
  4. Planificación y Análisis Financiero:
    • Asistir en el desarrollo y monitoreo de presupuestos para finanzas personales y corporativas.
    • Realizar análisis financieros y proporcionar información y recomendaciones.
    • Preparar resúmenes financieros, pronósticos e informes para ayudar en la toma de decisiones.

Soporte Administrativo Ejecutivo

  1. Gestión de Calendario:
    • Programar y gestionar todas las reuniones, citas y eventos del ejecutivo.
    • Coordinar y priorizar solicitudes de reuniones, asegurando una gestión eficiente del tiempo.
    • Preparar y distribuir agendas y recordatorios diarios.
  2. Coordinación de Viajes:
    • Organizar planes de viaje detallados, incluyendo vuelos, alojamientos, transporte e itinerarios.
    • Asegurar que todos los arreglos de viaje se alineen con las preferencias del ejecutivo y las políticas de la empresa.
  3. Gestión de Comunicaciones:
    • Actuar como el punto de contacto principal entre el ejecutivo y las partes interesadas internas/externas.
    • Filtrar y priorizar correos electrónicos, llamadas y correspondencia, respondiendo en nombre del ejecutivo según sea necesario.
    • Redactar, corregir y editar correspondencia, informes y presentaciones.

Soporte Personal

  1. Gestión Financiera Personal:
    • Supervisar asuntos financieros personales como pagos de facturas.
    • Coordinar con asesores financieros, contadores y otros profesionales para gestionar finanzas personales.
  2. Tareas Personales:
    • Gestionar citas personales, eventos y asuntos del hogar según sea necesario.
    • Coordinar actividades familiares, arreglos de viaje y diligencias personales.
  3. Confidencialidad y Discreción:
    • Manejar información sensible y confidencial con la máxima discreción y profesionalismo.
    • Asegurar la privacidad en todos los asuntos personales y profesionales.

Soporte Operativo y Estratégico

  1. Gestión de Proyectos:
    • Supervisar y coordinar proyectos especiales, asegurando la finalización oportuna y la alineación con los objetivos de la empresa.
    • Asistir en la preparación de propuestas de proyectos, informes y presentaciones.
  2. Planificación de Eventos:
    • Planificar y ejecutar eventos corporativos, reuniones y conferencias.
    • Gestionar la logística, relaciones con proveedores y presupuestos para eventos de la empresa.
  3. Reuniones Ejecutivas:
    • Preparar y distribuir materiales, agendas y actas de reuniones.
    • Coordinar y gestionar la logística para reuniones ejecutivas.
  4. Investigación y Análisis:
    • Realizar investigaciones y compilar datos para informes, presentaciones y toma de decisiones.
    • Proporcionar información y recomendaciones basadas en los hallazgos de la investigación.

Habilidades y Cualificaciones

  • Educación: Se requiere título universitario en Finanzas, Contabilidad, Administración de Empresas o un campo relacionado.
  • Experiencia: Mínimo de 5 a 7 años de experiencia apoyando a ejecutivos de nivel C con un sólido trasfondo financiero.
  • Habilidades:
    • Habilidades excepcionales de organización y gestión del tiempo.
    • Fuerte conocimiento financiero y experiencia en contabilidad, preparación de impuestos y análisis financiero.
    • Dominio de software contable, Microsoft Office Suite y otros programas relevantes.
    • Fuertes habilidades de comunicación escrita y verbal.
    • Capacidad para realizar múltiples tareas y priorizar en un entorno dinámico.
    • Alto nivel de discreción y profesionalismo.
    • Fuertes habilidades de resolución de problemas y toma de decisiones.

Atributos Personales

  • Profesionalismo: Mantiene un alto nivel de profesionalismo y confidencialidad.
  • Orientado a los Detalles: Presta atención a los detalles, asegurando precisión y completitud.
  • Proactivo: Toma la iniciativa y anticipa necesidades sin ser solicitado.
  • Adaptable: Capaz de adaptarse a prioridades cambiantes y manejar situaciones inesperadas de manera efectiva.
  • Confiable: Dependable y capaz de cumplir consistentemente con plazos y compromisos.

Descripción de la Empresa

Sweet James LLP es una firma de abogados reconocida, dedicada a proporcionar servicios legales excepcionales. Nuestro equipo está impulsado por un compromiso con la excelencia, la satisfacción del cliente y la mejora continua. Unirse a Sweet James significa formar parte de un entorno de trabajo colaborativo y de apoyo donde se valoran sus habilidades y contribuciones.