Administrative Coordinator

1 week ago

Virginia Beach, Virginia, United States Navy Exchange Service Command Full time

Job Summary

As an Administrative Coordinator with the Navy Exchange Service Command, you will play a critical role in supporting the organization's activities by performing a variety of technical administrative duties. Your extensive knowledge of the organization and its functions will enable you to conduct projects in support of programs and initiatives, gathering and compiling data, and analyzing information.

Duties and Responsibilities:

  • Reports directly to the Head of a large NES Activity or a NEXCOM Group Division VPSVP.
  • Conducts projects in support of programs and initiatives, involving extensive research to gather and compile data and analyze information.
  • Uses a variety of word processing, spreadsheet, database, and graphics computer software.
  • Prepares reports, charts, slides, etc. for senior management review and decision-making.
  • Reviews and responds to incoming correspondence, routes to appropriate personnel, or prepares draft responses.
  • Ensures timely completion of actions and replies.
  • Prepares correspondence, reports, etc. from rough draft or on own initiative, ensuring clarity, completeness, and correctness.
  • Screens requests for meetings or briefings for senior management.
  • Arranges meetings, including space, time, and staff representation.
  • Assembles background materials for meetings and agenda items.
  • Maintains division records, logs, manuals, and other references.
  • Arranges travel as required.
  • Plans and maintains travel schedules, prepares travel orders, and claims.
  • Orders, tracks, and reports expenses, expenditures, payroll, office supplies, travel, etc. against budget.
  • Receives visitors and telephone calls.
  • Treats customers with respect and courtesy.
  • Performs responsibilities tactfully and diplomatically.
  • Performs timekeeping functions.
  • Performs other related duties as assigned.

General Experience:

3 years of experience performing general clerical duties, such as filing, typing, copying, binding, scanning, greeting visitors, answering phone calls, processing expenses sheets, or invoices, etc.

OR Substitution of Education for Experience:

1-year academic study above the high school level may be substituted for 9 months of experience, up to a maximum of a 4-year bachelor's degree of general experience.

And Specialized Experience:

1 year of experience performing administrative duties for one or more management professionals, such as preparing reports, charts, or slides for presentational purposes, using word processing, spreadsheet, database, and/or presentational software, taking accurate minutes of meetings, organizing travel arrangements, managing appointments, writing letters or emails on behalf of managers, maintaining computer or manual filing systems, coordinating equipment repairs, etc.

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