Senior Administrative Coordinator

4 weeks ago

Long Beach, California, United States Beach Front Property Management Full time

We are seeking a highly organized and proactive Senior Admin Assistant to join our team at Beach Front Property Management, Inc. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment.

Key Responsibilities:

  • Manage executive calendars, scheduling appointments, meetings, and travel arrangements both business and personal.
  • Prepare agendas, and other materials for meetings.
  • Coordinate and communicate effectively with internal and external stakeholders on behalf of executives.
  • Assist in planning company events, conferences, and team meetings.
  • Handle confidential and sensitive information with discretion.
  • Act as a liaison between executives and other team members, ensuring smooth communication and follow-up on action items.
  • Manage expense reports and reimbursements.
  • Perform various administrative tasks to support the executive team

Requirements:

  • Proven experience as an administrative assistant or in a similar administrative role.
  • Strong organizational and time management skills with the ability to prioritize tasks.
  • Excellent verbal and written communication skills.
  • Proficiency in MS Office (Word and Excel) and other office management software.
  • Ability to maintain a high level of professionalism and confidentiality.
  • Bachelor's degree preferred but not required.
  • Experience or knowledge in real estate is a plus.
  • Experience in EOS

Traits we value:

  • Proactivity and initiative: Ability to anticipate needs and take proactive steps.
  • Adaptability: Capable of handling changing priorities and managing multiple tasks.
  • Attention to detail: Accuracy and thoroughness in all aspects of work.
  • Team player: Willingness to collaborate and support colleagues across the organization.
  • Problem-solving skills: Ability to think critically and find solutions independently.

Travel Requirements:

Travel for this position requires you to have reliable transportation. Travel requirements may change at any time.

Physical Requirements:

require persons in this position to lift up to 35lbs and wear face covering when working with the public or in close proximity to other staff necessary.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Beach Front Property Management, Inc. complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex.

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