Administrative Coordinator

3 days ago


Newport Beach, United States Atria Signature - Newport Beach Full time
Overview

Atria Senior Living is seeking a highly skilled Administrative Assistant to join our team at Atria Signature - Newport Beach. As a valued member of our community, you will play a critical role in supporting the day-to-day operations of our business office.

Responsibilities
  • Perform administrative and business office services tasks as assigned by the Community Business Director.
  • Assist with accounts receivable, including maintaining resident data, inputting ancillary charges, and generating monthly billing statements.
  • Support accounts payable, including coding invoices, data entry, and filing vendor files.
  • Assist with payroll functions, including running daily punch reports, correcting missed punches, and supporting pay period end procedures.
  • Provide human resource support, including new hire orientation, enrollment, and plan changes, as well as maintaining personnel files and tracking FMLA, Workers Compensation, and other programs.
  • Assist with month-end close procedures, including collecting month-end accruals from department heads and conducting account research as needed.
  • Provide direct phone coverage and manage community office supplies.
  • Support sales efforts by scheduling tours, completing phone inquiries, and conducting tours as needed.
Requirements
  • High school diploma or general education degree (GED); or one (1) to three (3) months related experience and/or training; or equivalent combination of education and experience.
  • Proficient computer skills with experience using Microsoft Office and ability to navigate the internet.
  • Ability to read and comprehend simple instructions, short correspondence, and memos.
  • Ability to write simple correspondence.
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
What We Offer

Atria Senior Living offers a competitive salary range of $17.00/hr - $19.55/hr, dependent on prior work history and experience. We also offer a comprehensive benefits package, including paid holidays and PTO, community employees may receive annual anniversary rewards, and employees may be eligible to receive an Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results.



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