Senior Executive Coordinator

2 weeks ago

Oakbrook Terrace, Illinois, United States Corporate Resources of Illinois Full time

Corporate Resources, representing a distinguished client, is seeking a dedicated full-time Executive Assistant.

Position: Executive Assistant

Salary Range: $75,000 - $110,000 Annually (Dependent on Experience) + Complimentary Individual Health Benefits + 401K with Matching Contributions. This role requires full-time in-office presence.

Step into a realm of sophistication and luxury within the cosmetics and skincare industry. Our client is a prestigious brand, committed to delivering unparalleled products and experiences that reflect the essence of opulence. As an Executive Assistant, you will be integral to our mission of excellence and client satisfaction.

In the role of Executive Assistant, you will provide essential support to the executive team, ensuring the efficient functioning of the executive office. This position calls for an exceptionally organized, detail-oriented professional with outstanding communication and interpersonal abilities, capable of managing sensitive information with the utmost confidentiality.

Key Responsibilities:

  • Manage executive calendars effectively, coordinating meetings, appointments, and travel arrangements while proactively resolving scheduling conflicts.
  • Act as the primary liaison for both internal and external stakeholders, prioritizing communications and drafting necessary correspondence.
  • Prepare meeting agendas, materials, and presentations. Accurately document minutes and follow up on action items to ensure timely completion.
  • Coordinate comprehensive travel logistics, including flight bookings, accommodations, and transportation, while preparing detailed itineraries.
  • Organize and maintain a systematic filing system for critical documents, records, and contacts.
  • Provide administrative assistance as required, including expense reporting and budget monitoring to support daily operations.
  • Assist in the management of special projects and initiatives, conducting research, analyzing data, and preparing reports as needed.
  • Handle confidential information with discretion, maintaining a high standard of professionalism and integrity.
  • Foster positive relationships with internal and external stakeholders, representing the office with professionalism.

Qualifications:

  • Preferred Bachelor's degree in Business Administration, Management, or a related discipline.
  • Demonstrated experience as an executive assistant or in a comparable role supporting senior executives.
  • Exceptional organizational and time management skills, with the ability to prioritize effectively in a dynamic environment.
  • Strong written and verbal communication skills, with a keen eye for detail.
  • Proficiency in Microsoft Office Suite.
  • Ability to exercise sound judgment and discretion in handling sensitive matters.
  • Flexibility and adaptability to manage shifting priorities and unexpected changes.
  • Professional demeanor and strong interpersonal skills, enabling effective interaction with individuals at all levels.

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