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Project Operations Coordinator

2 months ago

Oakbrook Terrace, Illinois, United States Graycor Full time

Role Overview:

The Project Coordinator will deliver essential operational assistance to various projects and their respective teams, either as a dedicated member of a project team or through specific task-oriented assignments.

Key Responsibilities:

  • Project Engineering Support:
  • Initiate new project configurations within project management platforms.
  • Establish and maintain the document control protocol for projects.
  • Facilitate or oversee the Request for Information (RFI) process.
  • Compile and manage logs for submittals and procurement activities.
  • Evaluate, authorize, and process submittals and shop drawings.
  • Oversee material procurement, including site visits to monitor fabrication and procurement status.
  • Generate and disseminate documentation to uphold quality assurance processes.
  • Produce and circulate documentation to support safety protocols.
  • Develop and distribute punch lists for project completion.
  • Assist in or lead the project closeout process.
  • When assigned to a project team as an Office-Based Project Engineer, the Project Coordinator will undertake some or all responsibilities as outlined in the Project Staff Responsibility Matrix. Alternatively, the Project Coordinator may be tasked with providing specific project engineering support by executing certain duties on designated projects.
  • Project Management Assistance:
  • Draft scopes of work for subcontract agreements.
  • Maintain and update meeting minutes for project discussions.
  • Review bulletin documents and create narratives for scope modifications.
  • Distribute bulletins to relevant stakeholders.
  • Monitor subcontractor Construction Change Notices and associated pricing.
  • Compile and review pricing for Construction Change Notices and draft necessary documentation.
  • Issue and track subcontractor Statements of Account.
  • Assist in managing Extra Work Tickets.
  • Prepare change orders for subcontractors.
  • All drafted documents will be submitted to the Project Manager for evaluation and processing.
  • Provide mentorship to Project Engineers.
  • Engage in the Continuous Improvement initiative.

Qualifications:

  • Bachelor's degree in construction management, engineering, or a related field.
  • One to three years of experience in commercial construction, focusing on sectors such as retail, entertainment, distribution, manufacturing, hospitality, and office environments.
  • Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
  • Familiarity with project management software (e.g., Procore, Sage, CMC, Contract Manager, Plans and Specs, Constructware, SharePoint, Viewpoint).
  • Experience with estimating software (e.g., Timberline, Win Est., Quote Express, On-Screen Quantity Takeoff) is advantageous but not mandatory.
  • Exemplary attention to detail, organizational skills, and the capacity to juggle multiple priorities effectively.
  • Exhibits a sense of urgency and demonstrates a proactive approach to supporting diverse initiatives.
  • Ability to interact professionally and effectively with colleagues and management.