Project Management Coordinator

2 weeks ago


Oakbrook Terrace, Illinois, United States Graycor Full time

Role Overview:

The Project Coordinator plays a vital role in delivering operational support to various projects and teams within the organization. This position may involve being an integral part of a project team or executing specific tasks as needed.

Key Responsibilities:

  • Project Engineering Support:
    • Set up new projects within project management systems.
    • Implement and maintain document control processes for projects.
    • Oversee the Request for Information (RFI) process.
    • Develop and manage logs for submittals and procurement.
    • Review and process submittals and shop drawings efficiently.
    • Coordinate material procurement and conduct site visits for updates on fabrication and procurement status.
    • Generate and distribute documentation to uphold quality standards.
    • Facilitate the creation and distribution of safety-related documentation.
    • Compile and manage punchlists for project completion.
    • Assist in project closeout procedures.
  • Project Management Assistance:
    • Draft scopes of work for subcontractors.
    • Maintain and update meeting minutes for project discussions.
    • Review and summarize bulletin documents and scope changes.
    • Distribute bulletins to relevant stakeholders.
    • Follow up on Construction Change Notices and pricing with subcontractors.
    • Assemble pricing for Construction Change Notices and draft necessary documentation.
    • Issue and track subcontractor Statements of Account.
    • Support the management of Extra Work Tickets.
    • Prepare change orders for subcontractors.
    • All drafted documents will be submitted to the Project Manager for review.
    • Provide mentorship and guidance to Project Engineers.
    • Engage in Continuous Improvement initiatives.

Qualifications:

  • Bachelor's degree in construction management, engineering, or a related field.
  • 1-3 years of experience in commercial construction, particularly in sectors such as retail, entertainment, distribution, manufacturing, hospitality, or office environments.
  • Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
  • Familiarity with project management software (e.g., Procore, Sage, CMC, Contract Manager, Plans and Specs, Constructware, SharePoint, Viewpoint).
  • Experience with estimating software (e.g., Timberline, Win Est., Quote Express, On-Screen Quantity Takeoff) is a plus.
  • Exceptional attention to detail and organizational skills, with the ability to manage multiple priorities effectively.
  • Exhibits a proactive approach and a sense of urgency in supporting various initiatives.
  • Strong interpersonal skills to interact professionally with colleagues and management.


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