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Project Management Coordinator

2 months ago

Oakbrook Terrace, Illinois, United States Graycor Full time

Role Overview:

The Project Coordinator plays a vital role in delivering operational support to various projects and teams, ensuring that all tasks are executed efficiently and effectively. Responsibilities include:

  • Office-Based Project Engineering Support:
  • Set up new projects within project management software.
  • Implement and maintain the document control process for projects.
  • Oversee or assist with the Request for Information (RFI) process.
  • Develop and manage submittal and procurement logs.
  • Review and process submittals and shop drawings, ensuring compliance with project specifications.
  • Coordinate material procurement, including site visits for updates on fabrication and procurement status.
  • Generate and distribute documentation to support quality assurance processes.
  • Facilitate the creation and distribution of safety-related documentation.
  • Compile and distribute punchlists to ensure project completion standards are met.
  • Lead or assist in project closeout activities.
  • When assigned as an Office-Based Project Engineer, the Project Coordinator will undertake responsibilities as outlined in the Project Staff Responsibility Matrix or provide task-based engineering support.
  • Project Management Assistance:
  • Draft scopes of work for subcontractors.
  • Maintain and update meeting minutes to ensure clear communication.
  • Review bulletin documents and draft narratives for scope changes.
  • Distribute bulletins to relevant stakeholders.
  • Follow up on Construction Change Notices and pricing from subcontractors.
  • Assemble pricing for Construction Change Notices and draft necessary documentation.
  • Issue and track subcontractor Statements of Account.
  • Assist in managing Extra Work Tickets.
  • Prepare change orders for subcontractors.
  • All drafted documents are to be submitted to the Project Manager for review and processing.
  • Provide mentorship and guidance to Project Engineers.
  • Engage in the Continuous Improvement process to enhance project outcomes.

Qualifications:

  • Bachelor's degree in construction management, engineering, or a related field.
  • 1-3 years of experience in commercial construction, particularly in sectors such as retail, entertainment, distribution, manufacturing, hospitality, or office environments.
  • Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
  • Familiarity with project management software (e.g., Procore, Sage, CMC, Contract Manager, Plans and Specs, Constructware, SharePoint, Viewpoint).
  • Experience with estimating software (e.g., Timberline, Win Est., Quote Express, On-Screen Quantity Takeoff) is preferred but not mandatory.
  • Strong attention to detail and organizational skills, with the ability to manage multiple priorities effectively.
  • Exhibit a proactive attitude and a sense of urgency in supporting diverse initiatives.
  • Ability to interact professionally and effectively with colleagues and management.