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Administrative Coordinator

2 months ago

West Palm Beach, Florida, United States Catholic Charities, Diocese of Palm Beach Full time
Job Summary

Catholic Charities, Diocese of Palm Beach is seeking a highly organized and detail-oriented Administrative Coordinator to support the Ministry Department. The successful candidate will provide administrative support, maintain databases, and assist with various projects.

Key Responsibilities
  • Administrative Support: Provide administrative assistance, including typing, data entry, and record-keeping.
  • Database Management: Maintain databases for volunteers, parishes, and institutions, including tracking volunteer hours and client information.
  • Project Assistance: Assist with various projects, including travel arrangements, event planning, and data analysis.
  • Communication: Develop and maintain email lists, create and distribute periodic updates, and assist with writing and editing.
  • Supply Management: Locate and purchase religious materials, and on occasion, deliver to volunteers.
  • Training and Development: Assist in preparation of volunteer training and participate in the Annual Prison Ministry meeting and Lenten Retreat.
  • Special Projects: Assist with special projects for families of inmates and ex-offenders.
Requirements
  • Education: Associates degree with two years' relevant experience or High School diploma with five years' relevant experience.
  • Skills: Proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook. Ability to work effectively with Catholic Charities and Diocesan employees, department heads, and the public.
  • Physical Requirements: Ability to work closely with others and alone, willingness to travel throughout the Diocese of Palm Beach, and occasional light lifting and carrying of under 15 pounds.