Administrative Coordinator

16 hours ago


West Palm Beach, Florida, United States The Herbert Wertheim UF Scripps Institute For Biomedical Innovation & Technology Full time
Job Title: Administrative Assistant II

We are seeking a highly skilled and organized Administrative Assistant II to join our team at The Herbert Wertheim UF Scripps Institute For Biomedical Innovation & Technology.

Key Responsibilities:
  • Coordinate scheduling and appointments for Principal Investigators (PIs), including meetings across various locations and time zones.
  • Arrange regular laboratory meetings and plan travel logistics for PI(s) and lab personnel attending scientific conferences.
  • Collaborate on event coordination and special administrative projects, including faculty recruitment and departmental seminar series.
  • Oversee fiscal and human resources duties for PIs and their associated laboratories, including processing reimbursements and invoices.
  • Assist with the recruitment and onboarding of new employees, working closely with the HR department and liaising with the International Office as needed.
  • Support laboratory functions, including procurement, payroll coordination, IT service management, and facility upkeep.
  • Update or contribute to the development of websites as needed.
  • Liaise with the pre-award department to collect and organize information for grant proposals or reports.
  • Manage logistical arrangements for guest speakers and events, overseeing travel coordination and securing catering and conference room bookings.
Requirements:
  • High school diploma or equivalent and four years of relevant experience.
  • High level administrative support experience.
  • Excellent verbal and written communication skills.
What We Offer:

Commensurate with experience.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration.



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