Administrative Coordinator

5 days ago

West Palm Beach, Florida, United States Jewish Federation of the Greater Palm Beaches Full time
Job Title: Administrative Assistant

Organization Summary:

The Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring, and saving lives in the Palm Beaches and 70 countries around the world. Our organization is committed to making a positive impact in the community, and we are seeking a highly skilled and motivated Administrative Assistant to join our team.

Job Summary:

The Administrative Assistant will provide administrative support to our team, ensuring the smooth operation of our office. This role will involve a range of tasks, including drafting business documents, creating and maintaining spreadsheets, managing office administration, and coordinating logistics for meetings and events.

Key Responsibilities:
  • Draft business documents and project plans from written specifications and recorded dictation.
  • Create and maintain spreadsheets and databases.
  • Manage office administration, including answering phones, filing, managing calendars, and preparing and submitting check requests and expense reports.
  • Coordinate logistics for meetings and events, including invitations, RSVPs, payments, venue, food, and materials.
  • Support Kohl Jewish Volunteer Center, Family and Community Engagement events, and programs.
  • Take and prepare meeting minutes for distribution to meeting participants.
  • Assist the supervisor at events and meetings.
  • Assist the supervisor with maintaining donor and event information in Federation's donor database.
  • Assist the supervisor with travel arrangements and reimbursements associated with it.
  • Other duties as assigned.
Requirements:
  • Associate degree, Bachelor's degree preferred, plus 2+ years related administrative experience.
  • Experience working in administrative positions, office management required.
  • Ability to manage multiple tasks, meet critical deadlines, and work in a fast-paced environment required.
  • Excellent customer service skills required.
  • Excellent written and verbal communication skills required.
  • Well-organized with a high level of detail orientation.
  • Proficient in MS Office (Outlook, Word, Excel, PowerPoint). Preferably 2010.
  • Experience preparing meeting minutes required.
  • Database experience.
  • This position requires the ability to work off-hour events, morning, evening, and possible weekends.
Compensation:

In addition to benefits, this role has an hourly pay rate of $22 to $26 per hour. We benchmark our salary ranges for new hires in relation to the role, level, and role location; however, we consider a multitude of factors, including relevant experience, skills, and education/training, to determine compensation within the identified range.

The Jewish Federation of Palm Beach County is an Equal Opportunity Employer.

The duties and responsibilities described are not a comprehensive list, and additional tasks may be assigned to the employee from time to time at the Federation's discretion. Employment is at-will, and this job description is not an employment contract, and nothing herein shall be deemed to create in any way whatsoever an employment contract.

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