Office Support Specialist

2 weeks ago

Nashville, Tennessee, United States Tennessee REALTORS® Full time

Position Overview

The Administrative Coordinator plays a vital role in ensuring the smooth operation of the organization by managing essential administrative tasks that support the Tennessee REALTORS®. This position is accountable to the Executive and Professional Services Director and the Chief Executive Officer.

Key Responsibilities:

  • Provide assistance to the CEO as needed.
  • Support the Executive and Professional Services Director with various assignments.
  • Handle administrative tasks such as drafting memos, preparing correspondence, photocopying, faxing, and managing mailings.
  • Assist Department Heads during committee meetings by taking minutes and preparing meeting materials.
  • Conduct word processing, data entry, and research tasks across departments.
  • Facilitate effective communication between the executive office and internal teams, ensuring credibility and trust with senior management.
  • Maintain confidentiality and discretion in all member interactions.
  • Offer backup support for front desk operations, including answering calls and addressing member inquiries.
  • Welcome members and visitors with a positive demeanor.
  • Collaborate with the Events Manager on in-house and external events, including setup, vendor relations, and event support.
  • Assist the Finance Director with accounting tasks, including ledger postings, account reconciliations, and processing payments.
  • Engage with volunteers and members regarding invoices and refunds.
  • Organize and maintain files and documents, ensuring accurate record-keeping.
  • Ensure the office is secured at the end of the day.
  • Help maintain a tidy workspace and ensure adequate supplies for office equipment.
  • Occasionally transport mail to the post office.
  • Work independently and collaboratively on special projects as assigned.
  • Perform additional duties as requested by the Chief Executive Officer, Executive and Professional Services Director, and Finance Director.

Required Qualifications:

  • Strong organizational skills with the ability to manage multiple tasks effectively.
  • Proficient in computer applications, particularly Microsoft Office and data management software; Mac experience is highly preferred.
  • Familiarity with the operations of a volunteer organization.
  • Excellent project management capabilities.
  • Creative problem-solving skills and the ability to work well with diverse individuals.
  • Strong communication skills, both verbal and written, with the ability to engage positively with members and colleagues.
  • Self-motivated with strong initiative and time management skills.
  • Ability to handle confidential information responsibly.
  • Contribute positively to a team environment and demonstrate teamwork.
  • Attention to detail in producing professional documents with minimal errors.
  • Ability to work efficiently under pressure and manage member requests effectively.
  • Customer service-oriented with a focus on enhancing member experiences.
  • Proficient in using various office equipment, including calculators and photocopiers.

Additional Skills:

  • Experience with QuickBooks Online is essential.
  • Ability to lift 20 to 40 pounds as required.

Preferred Qualifications:

  • A college degree in a related field is preferred.
  • Prior experience in administrative support is advantageous.
  • Two or more years of relevant experience is preferred, with REALTOR Association experience being a plus.

Work Schedule:

  • Standard hours are 8:30 a.m. to 4:30 p.m., Monday through Friday (in-office).

  • Office Support Specialist

    2 weeks ago

    Nashville, Tennessee, United States Abacus Full time

    Position Overview: Abacus is seeking a dedicated Office Support Specialist to join our team. This role is essential in providing comprehensive clerical and administrative support to ensure the smooth operation of our office.Key Responsibilities: The Office Support Specialist will be responsible for a variety of tasks, including but not limited to:Producing...

  • Office Support Specialist

    2 weeks ago

    Nashville, Tennessee, United States Aimic Inc Full time

    Position Title: Office Support SpecialistCompany: Aimic IncRole Overview:The Office Support Specialist will play a crucial role in providing comprehensive administrative assistance to ensure the smooth operation of our office environment.Key Responsibilities:Deliver administrative support, including the creation of reports, forms, and handling tasks related...

  • Office Support Specialist

    2 weeks ago

    Nashville, Tennessee, United States Abacus Service Corporation Full time

    Position Title: Office Support SpecialistOverview: We are looking for a detail-oriented and proactive Document Preparation Specialist to join our team on a temporary basis for a significant document digitization initiative. The ideal candidate will be responsible for the meticulous preparation of physical documents for digital conversion, operating scanning...

  • Office Support Specialist

    2 weeks ago

    Nashville, Tennessee, United States Abacus Service Corporation Full time

    Job Title: Office Support SpecialistOverview:We are looking for a detail-oriented and highly efficient Document Preparation Specialist to join our team temporarily for a significant document digitization initiative. The ideal candidate will be tasked with the meticulous preparation of physical documents for digital conversion, operating scanning equipment,...

  • Hybrid - Office Support Specialist

    2 weeks ago

    Nashville, Tennessee, United States TalentBurst, an Inc 5000 company Full time

    Position - Office Support Specialist - HybridLocation – Nashville, TN (2 days in office)Duration – 17+ MonthsCompensation - $ 25.00/hr.Role Overview & Responsibilities:This role involves providing essential administrative support within a dynamic team environment.The Office Support Specialist will assist leadership and program staff with various...

  • IT Support Specialist

    1 week ago

    Nashville, Tennessee, United States Apex Systems Full time

    Apex Systems is seeking a committed and client-oriented IT Support Specialist. The successful candidate will possess 1-2 years of experience in technical support and be adept at operating in a hybrid work setting, balancing both in-office and remote responsibilities. This position plays a vital role in providing essential technical assistance to ensure...

  • IT Support Specialist

    2 weeks ago

    Nashville, Tennessee, United States Apex Systems Full time

    Apex Systems is seeking a committed and service-oriented IT Support Specialist. The successful candidate will possess 1-2 years of experience in technical support and will thrive in a hybrid work setting, combining both in-office and remote work. This position plays a vital role in providing essential technical assistance to ensure employees can effectively...

  • Office Support Specialist

    5 days ago

    Nashville, Tennessee, United States AUF Professional Services Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AUF Professional Services. As an integral member of our organization, you will play a crucial role in ensuring the smooth and efficient operation of our office.Key Responsibilities:Manage incoming and outgoing correspondence, including emails and...

  • IT Support Specialist

    1 week ago

    Nashville, Tennessee, United States Apex Systems Full time

    Apex Systems is seeking a committed and service-oriented IT Support Specialist. The successful candidate will possess 1-2 years of experience in technical support and will be adept at functioning in a hybrid work environment. This position plays a vital role in providing our staff with the necessary technical assistance to carry out their responsibilities...

  • IT Support Specialist

    2 weeks ago

    Nashville, Tennessee, United States Apex Systems Full time

    Apex Systems is seeking a committed and client-oriented IT Support Specialist. The successful candidate will possess 1-2 years of experience in technical support and will be adept at operating in a hybrid work environment. This position plays a vital role in ensuring that our staff receives the necessary technical assistance to carry out their...

  • IT Support Specialist

    1 week ago

    Nashville, Tennessee, United States Apex Systems Full time

    Apex Systems is seeking a committed and service-oriented IT Support Specialist. The successful candidate will possess 1-2 years of experience in technical support and will be adept at functioning in a hybrid work environment, balancing both onsite and remote responsibilities. This position plays a vital role in providing our workforce with the necessary...

  • IT Support Specialist

    1 week ago

    Nashville, Tennessee, United States Apex Systems Full time

    Apex Systems is seeking a committed and client-oriented IT Support Specialist. The successful candidate will possess 1-2 years of experience in technical support and will be adept at operating in a hybrid work setting. This position plays a vital role in ensuring that our staff receives the necessary technical assistance to carry out their responsibilities...

  • IT Support Specialist

    1 week ago

    Nashville, Tennessee, United States Apex Systems Full time

    Apex Systems is seeking a committed and service-oriented IT Support Specialist. The successful candidate will possess 1-2 years of experience in technical support and will be adept at functioning in a hybrid work environment. This position plays a vital role in ensuring that employees receive the necessary technical assistance to perform their duties...

  • IT Support Specialist

    1 week ago

    Nashville, Tennessee, United States Apex Systems Full time

    Apex Systems is seeking a committed and client-oriented IT Support Specialist. The successful candidate will possess 1-2 years of experience in technical support and will be adept at functioning in a hybrid work setting, balancing onsite and remote responsibilities. This position is vital for ensuring that employees receive the necessary technical assistance...

  • IT Support Specialist

    1 week ago

    Nashville, Tennessee, United States Apex Systems Full time

    Apex Systems is seeking a committed and customer-oriented IT Support Specialist. The successful candidate will possess 1-2 years of experience in technical support and will be adept at functioning in a hybrid work environment, which includes both onsite and remote work. This position plays a vital role in ensuring that employees receive the necessary...

  • Technical Support Specialist

    1 week ago

    Nashville, Tennessee, United States Apex Systems Full time

    Apex Systems is seeking a committed and client-oriented IT Support Specialist. The ideal candidate will possess 1-2 years of experience in technical assistance and be adept at operating in a hybrid work setting, combining both in-office and remote work. This position plays a vital role in guaranteeing that our staff receive the necessary technical support to...

  • IT Support Specialist

    3 days ago

    Nashville, Tennessee, United States Tri Star Sports and Entertainment Group,Inc Full time

    Job Title: IT Support Specialist**Job Summary:**We are seeking a highly organized and detail-oriented IT Support Specialist to join our team at Tri Star Sports and Entertainment Group, Inc. The successful candidate will provide technical support for our users, troubleshoot issues, and maintain our network and hardware infrastructure.Key...

  • IT Support Specialist

    1 week ago

    Nashville, Tennessee, United States Apex Systems Full time

    Apex Systems is seeking a committed and client-oriented IT Support Specialist. The successful candidate will possess 1-2 years of experience in technical support and be adept at functioning in a hybrid work model, with a combination of onsite and remote work. This position plays a vital role in ensuring that our staff receives the necessary technical...

  • Technical Support Specialist

    1 week ago

    Nashville, Tennessee, United States Apex Systems Full time

    Apex Systems is seeking a committed and client-oriented IT Support Specialist. The successful applicant will possess 1-2 years of experience in technical support and should be adept at functioning in a hybrid work model, balancing both onsite and remote responsibilities. This position plays a vital role in providing our workforce with the necessary technical...

  • Technical Support Specialist

    2 weeks ago

    Nashville, Tennessee, United States Omni Inclusive Full time

    Position Overview: The IT Site Support Specialist is tasked with overseeing technical assistance services for all personnel in designated offices. This role is hands-on, requiring the individual to deliver both remote and on-site support while contributing to projects such as storage implementations, server and network enhancements, and mobile computing...