Grants and Office Coordinator

4 days ago

Washington, Washington, D.C., United States National Caucus Of Environmental Legislators Full time
Job Summary

We are seeking a highly organized and detail-oriented Grants and Office Coordinator to provide critical support to our growing fundraising efforts and executive leadership. The successful candidate will work under the supervision of our Development Officer to ensure timely tracking and coordination of grant reports, budget reports, grant applications, and gift acknowledgment letters.

Key Responsibilities
  • Grants and Development:
    • Track program team's completion of grant deliverables and provide regular updates to program staff and leadership.
    • Work with the accounting team and Executive Director to prepare regular budget reports for each grant.
    • Support the Development Officer in preparing grant report and proposal documents.
    • Take notes during meetings and coordinate internal follow-up.
    • Manage the grants calendar for the organization, tracking key deadlines for applications and reports.
    • Administer subgrants and contracts to partner organizations.
    • Support the Development Officer with database management, research, and other tasks to support NCEL's fundraising effort.
  • Executive Director Support:
    • Support scheduling requests for the Executive Director.
    • Support meetings and event planning, including Staff Retreats, Board Retreats, and the National Forum.
    • Research projects at the direction of the Executive Director.
  • Office Administrator:
    • Check the NCEL physical office for mail and other requests.
    • Manage the NCEL info email account and main phone number to respond to calls and direct to relevant employees.
    • Onboard new employees with paperwork and internal systems.
    • Write thank you notes, and respond to mail requests.
    • Coordinate office-wide logistics, including annual printing, holiday cards, and other updates.
    • Update databases and other systems for the organization.
    Requirements
    • A Bachelor's or graduate degree from an accredited college or university and/or at least two years of work experience in the nonprofit sector is highly preferred.
    • Experience with nonprofit grants or basic accounting procedures is highly desirable.
    • Interest in environmental issues and/or state policy is a plus.
    • Strong written and verbal communication skills.
    • Must be skilled in Microsoft Office Suite products, Google applications, and basic database management.
    • Ability to work independently and within a team setting is essential.
    • Ability to work remotely and collaborate with colleagues in other states.
    • Ability and willingness to travel to events across the country.
    • Creative problem-solving, enthusiasm, and initiative are preferred.

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