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Administrative Coordinator

2 months ago

Long Beach, California, United States Spherion Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our logistics team at Spherion. This role involves supporting daily operations by managing administrative tasks, coordinating communications, and ensuring the smooth flow of information within the department.

Key Responsibilities
  • Perform general administrative duties such as data entry, filing, and document management.
  • Assist with scheduling and coordinating meetings, including preparing agendas and taking minutes.
  • Manage inbound and outbound communications, including correspondence and documentation.
  • Maintain accurate records of shipments, inventory, and other logistics-related data.
  • Support the logistics team in tracking and resolving shipment issues, delays, or discrepancies.
  • Prepare and process invoices, purchase orders, and other financial documents.
  • Coordinate with vendors, suppliers, and customers to ensure timely deliveries and accurate documentation.
  • Assist in the preparation of reports, presentations, and other materials for management review.
  • Maintain office supplies inventory and order supplies as needed.
  • Ensure compliance with company policies and procedures, including safety and security protocols.
Requirements
  • 2+ years of administrative experience, preferably in logistics, supply chain, or a related field.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and time management skills with the ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills.
  • Ability to work independently and collaboratively within a team environment.
Qualifications
  • High School Diploma or equivalent.
  • Ability to pass a background check, Security Threat Assessment (STA) clearance, and drug screening.