HR Operations Support Specialist

2 weeks ago

Hackensack, New Jersey, United States ITech Consulting Partners Full time
HR Operations Support Specialist
Location: Remote

Type: Direct Hire

Company: ITech Consulting Partners

Job Summary:

As an HR Operations Support Specialist, you will be instrumental in providing vital assistance to the Human Resources department by managing various administrative functions and HR-related tasks.

Your role will be essential in maintaining employee documentation, coordinating recruitment efforts, and ensuring effective communication between HR personnel and staff members.

Your meticulous organizational skills and keen attention to detail will be pivotal in ensuring the seamless execution of HR operations.

Key Responsibilities:

Employee Documentation Management:
Ensure the accuracy and currency of employee records, encompassing personal details, employment history, benefits enrollment, and performance assessments. Uphold compliance with data protection regulations and confidentiality standards.

Recruitment Assistance:
Support the recruitment process by advertising job vacancies, arranging interviews, and managing candidate communications. Prepare interview documentation, gather feedback from hiring managers, and maintain applicant tracking systems.

Onboarding and Offboarding Processes:
Facilitate the onboarding of new employees, which includes drafting offer letters, conducting orientation sessions, and coordinating training initiatives. Handle paperwork for new hire registrations, background checks, and I-9 verification. Assist with offboarding processes for departing staff.

Benefits Management:

Aid in the administration of employee benefits, including open enrollment periods, modifications to benefits selections, and conveying benefit options to employees.

Address employee inquiries regarding health insurance, retirement plans, and other benefits programs.

Payroll Support:

Provide administrative assistance for payroll operations, including entering timesheet information, verifying time records, and resolving payroll-related inquiries from employees.

Assist with payroll adjustments, deductions, and reconciliations as necessary.

Employee Relations Support:
Act as a point of contact for employees concerning HR policies, procedures, and programs. Address employee inquiries, escalate issues to HR staff as needed, and facilitate the resolution of employee concerns.

HR Documentation Preparation:
Draft and distribute HR-related documents, such as employee handbooks, policies, and forms. Assist in creating memos, announcements, and communications directed at employees on behalf of the HR department.

Compliance Oversight:
Aid in monitoring adherence to federal, state, and local employment laws and regulations. Update HR policies and procedures to ensure compliance with legal requirements and industry best practices.

Meeting Coordination:
Organize meetings, appointments, and training sessions for HR staff and employees. Manage logistics for HR events, such as training sessions, benefits fairs, and wellness initiatives.

General Administrative Support:

Provide comprehensive administrative support to the HR department, including managing calendars, ordering supplies, processing invoices, and maintaining filing systems.


Qualifications:
High school diploma or equivalent required; associate or bachelor's degree in human resources or a related field preferred.
Prior experience in an administrative role, preferably within a human resources department or office environment.
Familiarity with HR processes, procedures, and terminology.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HRIS software.
Excellent organizational skills and attention to detail.
Strong communication and interpersonal skills, with the ability to interact professionally with employees at all levels.
Ability to maintain confidentiality and handle sensitive information with discretion.
Adaptability and willingness to learn new tasks and procedures.
Ability to work independently and collaboratively in a team environment.

Essential Duties:
Prepare job postings and schedule candidates for interviews
Assist with new-hire orientation
HRIS maintenance and reporting
Maintenance of employee files
Schedule meetings and conference calls; follow up with participants prior to meetings; preparation of related materials
Assist with Event Planning
A Bachelor's Degree in Human Resources and law firm experience a plus.

Must be highly organized and possess the ability to prioritize, be a team player, have excellent written and verbal skills and ability to demonstrate a high degree of confidentiality and discretion.

Strong working knowledge of Microsoft Word, Excel, PowerPoint experience with HRIS systems a plus.

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