Legal Support Specialist

1 week ago


Hackensack, New Jersey, United States Willis Law Group LLC Full time
Position Overview

We are seeking a skilled legal support specialist to assist our attorneys and paralegals in delivering exceptional service to our clients. Your role will encompass managing office communications, which includes handling phone inquiries and emails, organizing meetings and travel arrangements, and keeping our legal team informed of critical deadlines.

In addition, you will aid in the preparation of legal documents and contracts, along with performing various tasks necessary for the efficient operation of our firm. If you thrive in a dynamic environment and consistently produce high-quality work, we encourage you to consider this opportunity.

Compensation:

$23 - $27 hourly

Key Responsibilities:
  • Accurately process client billing utilizing daily time records in collaboration with the accounting department.
  • Assist in drafting a variety of litigation documents, such as pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, while also proofreading documents as required.
  • Oversee office communications and administrative duties, including answering phone calls, liaising with opposing counsel, taking dictation, responding to emails, and reminding the team of important deadlines.
  • Perform additional administrative tasks as necessary to support the team and ensure smooth operations within the firm.
  • Coordinate travel arrangements, schedule meetings and appointments for the team, including depositions, and liaise with external vendors for events.
Qualifications:
  • Ability to meet tight deadlines in a fast-paced setting.
  • Strong communication and organizational skills are essential.
  • Proficient in all Microsoft Office applications.
  • Familiarity with legal software, case management, and docketing systems is preferred.
  • A minimum of 1-2 years of experience in a legal office or administrative role.
About the Company

Willis Law Group LLC is a dedicated boutique law firm focused on providing top-tier estate and Medicaid planning, probate, and guardianship services.



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