Administrative Officer 3
3 days ago
The University of California, San Francisco (UCSF) is seeking a highly skilled Administrative Officer 3 to join our team. This temporary role will provide administrative support to the Vice Dean of Administration and Finance, managing special projects, events, and meetings.
Key Responsibilities:- Manage calendars, arrange complex appointments, and facilitate logistics for meetings and events.
- Provide high-level administrative support, including budgetary financial management and human resources.
- Oversee and manage the planning, coordinating, and implementing of department meetings, preparing agendas and minutes.
- Maintain and enhance the Dean's Employee Database.
- Manage employee wellness programs in partnership with the Campus Wellness group.
- Organize ad hoc committees, plan and execute events, and coordinate travel for Commencement VIP guests.
- Manage special projects, including the Dean's Office Town Halls, Full Faculty Meetings, and Apple Teaching Awards.
- Assist in procurement functions, drafting and executing purchase orders, and reviewing requisitions.
- Coordinate and participate in human resources activities, including employment, training, classification, and ensuring the completion of forms and documents related to HR and Payroll.
- Develop and implement procedures for supply inventory and equipment maintenance.
- Interface with the Controller's Office for annual equipment inventory and manage office stocking of office supplies and administrative tools.
- Administer facilities and space logistics, managing equipment needs, and serving as a technical liaison with central IT.
- Serve as Access Administrator and Door Authorizer for the SOP Dean's Office, responsible for receiving, reviewing, and acting on requests for access to spaces under the SOP-DO.
- Coordinate facility renovations and work with Facilities Management on maintenance of SOP space.
- Act as safety coordinator and may assist with fundraising-related duties.
- Thorough knowledge of University rules and regulations, processes, protocols, and procedures for budget, accounting, and fund management, and/or personnel management.
- Interpersonal skills, including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling skills.
- Solid knowledge of common University-specific computer application programs.
- Ability to use discretion and maintain confidentiality.
- Strong skills in short-term planning, analysis, problem-solving, and customer service.
- Minimum 3 years of related experience.
- Bachelor's degree in a related area and/or equivalent experience/training.
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care.
We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging, and stem cells.
We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity, and excellence - also known as our PRIDE values.
We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care.
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