Administrative Coordinator

1 week ago

Tampa, Florida, United States Williams Company Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Williams Company Inc. As an Administrative Assistant, you will provide administrative support to our operations team and ensure the smooth execution of administrative functions.

Key Responsibilities
  • Provide administrative support to the operations team, including coordinating projects, managing timelines, and ensuring compliance with organizational standards.
  • Assist with project administration, including creating and maintaining project documents, tracking progress, and ensuring all requirements are met.
  • Support financial administration, including managing financial documents, tracking expenses, and ensuring accurate record-keeping.
  • Provide administrative support to the executive team, including scheduling meetings, preparing correspondence, and managing calendars.
  • Assist with company events, including planning, coordinating, and executing events as requested.
Requirements
  • High School Diploma required.
  • Minimum 1-year previous experience as an administrative assistant, preferably in construction.
  • Proficiency in Microsoft Excel, Word, Outlook, and Adobe Acrobat.
  • Notary Public required.
  • Exceptional attention to detail and commitment to accuracy.
  • Excellent analytical and problem-solving skills.
  • Intermediate data entry skills.
  • Excellent organizational skills.
  • Effective and professional verbal and written communication skills.
  • Demonstrates strong time management skills.
  • Demonstrates punctuality and a sense of urgency.
  • Displays personal initiative and professionalism.
Work Environment and Physical Demands
  • Regular and consistent attendance is expected and a necessary component of the job.
  • Employee will be required to work a minimum of forty (40) hours per week with the potential for overtime, early mornings, evenings, or weekends as business demands.
  • Employee is to wear all personal protective equipment (PPE) required while on any Williams Company Management Group (WCMG) construction site, including, but not limited to, a hard hat, hi-visibility vest, work boots, eye protection, and hearing protection.
  • Frequently moving in different positions to accomplish tasks in various environments, including tight and confined spaces.
  • Frequently remaining in a stationary position, often standing or sitting for prolonged periods.
  • Frequently communicating with others to exchange accurate information.
  • Frequently using manual dexterity, including wrists, hands, and fingers, to work with equipment as well as typing.
  • Frequently assessing the accuracy, neatness, and thoroughness of the work assigned.
  • Frequently utilizing visual acuity to operate equipment, read technical information, and use a keyboard.
  • Occasionally moving about to accomplish tasks or moving from one work site to another.
  • Occasionally adjusting, lifting, or moving objects up to 20 pounds in all directions.
  • Occasionally performing activities such as climbing, balancing, bending, stooping, kneeling, and crawling.

Williams Company is an Equal Opportunity Employer. Williams Company does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. The scope of the job may change as necessitated by business demands at any time with or without notice.

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