Administrative Coordinator
1 month ago
We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our Chief Executive Officer and general office support to our staff at Rebuilding Together Tampa Bay.
Key Responsibilities- Provide administrative support to the CEO, including daily operations and correspondence
- Carry out administrative duties such as filing, typing, copying, binding, scanning, and document management
- Maintain contact lists and manage correspondence, including opening and tracking mail and packages
- Handle sensitive information in a confidential manner and prepare documents, including correspondence, reports, drafts, and emails
- Make bank deposits and provide documentation to accounting
- Track gift cards and receipts
- Implement administrative policies and procedures
- Make travel arrangements for staff, including booking flights, cars, hotels, and restaurants
- Coordinate with the IT department on office equipment
- Ensure the operation of equipment by completing preventive maintenance requirements and calling for repairs
- Order office supplies, track inventory, and research new deals and suppliers
- Schedule and coordinate meetings, appointments, and video conferences for staff
- Maintain calendars and organize employee appreciation events
- High school diploma or equivalent education required; Associate's or Bachelor's degree preferred
- 3 years of administrative assistant experience
- Knowledge of Microsoft Office, including Word, Excel, and Outlook, as well as Adobe Acrobat
- Strong organizational and time management skills, with the ability to prioritize tasks effectively
- Ability to maintain confidentiality and handle sensitive information with discretion
- Valid driver's license and current automobile insurance
- Paid time off
- 401(k) matching
- HRA reimbursement
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Administrative Coordinator
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