Administrative Coordinator

1 month ago


Tampa, Florida, United States Rebuilding Together Tampa Bay Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our Chief Executive Officer and general office support to our staff at Rebuilding Together Tampa Bay.

Key Responsibilities
  • Provide administrative support to the CEO, including daily operations and correspondence
  • Carry out administrative duties such as filing, typing, copying, binding, scanning, and document management
  • Maintain contact lists and manage correspondence, including opening and tracking mail and packages
  • Handle sensitive information in a confidential manner and prepare documents, including correspondence, reports, drafts, and emails
  • Make bank deposits and provide documentation to accounting
  • Track gift cards and receipts
  • Implement administrative policies and procedures
  • Make travel arrangements for staff, including booking flights, cars, hotels, and restaurants
  • Coordinate with the IT department on office equipment
  • Ensure the operation of equipment by completing preventive maintenance requirements and calling for repairs
  • Order office supplies, track inventory, and research new deals and suppliers
  • Schedule and coordinate meetings, appointments, and video conferences for staff
  • Maintain calendars and organize employee appreciation events
Requirements
  • High school diploma or equivalent education required; Associate's or Bachelor's degree preferred
  • 3 years of administrative assistant experience
  • Knowledge of Microsoft Office, including Word, Excel, and Outlook, as well as Adobe Acrobat
  • Strong organizational and time management skills, with the ability to prioritize tasks effectively
  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Valid driver's license and current automobile insurance
What We Offer
  • Paid time off
  • 401(k) matching
  • HRA reimbursement


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