Administrative Business Partner to the General Counsel

3 days ago

Mountain View, California, United States DeepMind Full time
About the Role

We are seeking a highly skilled and experienced Administrative Business Partner to support up to three leaders at DeepMind. This role is ideal for a proactive and organized individual who can manage complex calendars, prioritize tasks, and provide exceptional administrative support.

Key Responsibilities
  • Calendar Management: Strategically manage a complex and ever-changing calendar of meetings, conference calls, and appointments across multiple time zones and office locations.
  • Operational Support: Provide administrative support with operational tasks and processes, suggesting ideas for continuous improvement to increase efficiencies.
  • Action Tracking: Collate and track actions and deliverables, ensuring timely completion and follow-up.
  • Meeting Support: Circulate agendas, capture notes, and ensure actions are followed up on and completed. Ensure meeting roles, agendas, and briefing documentation are in place for each meeting.
  • Relationship Building: Develop a strong working relationship with each leader, anticipating needs and future challenges, and proposing solutions to enable effective decision-making.
  • Stakeholder Management: Understand key stakeholders and build and maintain effective working relationships across the organization.
  • Communication: Draft and send out team communications, ensuring clear and concise messaging.
  • Event Planning: Organize and execute internal and external events for business and team events, such as off-sites, lunches, talks, seminars, and visitors.
  • Travel Arrangements: Arrange domestic and international travel for meetings, office visits, and speaking engagements, including hotel reservations, flight check-in, visas, and detailed travel itineraries.
  • Financial Administration: Compile expense claims, approve purchase order requests, create contracts, and process reimbursements.
  • Point of Contact: Act as a point of contact, dealing with incoming requests and requiring heavy email correspondence.
About You

You are a resilient and proactive Administrative Business Partner with experience working in a fast-paced environment. You are energetic, enthusiastic, and have a keen interest in continuing to develop your career in supporting and enabling others. Colleagues describe you as positive, warm, kind, trustworthy, and efficient, with a can-do attitude, willingness to learn, and a strong desire to grow.

  • Passionate about Supporting Others: You are motivated by the opportunity to support and enable leaders, and you thrive in a fast-paced environment.
  • Proactive Problem-Solver: You are a self-starter and a naturally strong problem-solver, able to anticipate what needs to be done without guidance.
  • Highly Organized: You manage priorities well, juggling and handling multiple deadlines and tasks efficiently, while being able to manage expectations in a thoughtful way.
  • Adaptable: You can adapt quickly to changing demands and embrace ambiguity.
  • Administrative Excellence: You have an acute and exceptional attention to detail, demonstrating administrative excellence in all aspects of your work.
  • Strong Communicator: You are a solid communicator and active listener, exhibiting a high EQ and able to build relationships across teams and foster trust.
  • Collaborative: You thrive in a team environment and are open to new ways of working, curious, and dedicated to continuous improvement for yourself and the team.
  • Technical Skills: Experience with Google Suite is preferable but not crucial.

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