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Senior Executive Administrative Coordinator

2 months ago

Mountain View, California, United States General Motors Full time
Position Overview:


We are looking for a proactive, meticulous, and exceptionally organized professional to join our team as a Senior Executive Administrative Coordinator. This role is pivotal in providing comprehensive support to our Senior Vice President of Software and Services within the Software Engineering sector.

This position presents a unique opportunity to thrive in a dynamic environment, playing a crucial role in the overall success of our organization.


Key Responsibilities:
  • Enhance administrative processes to maximize the executive's productivity.
  • Establish effective systems for managing daily office operations.
  • Ensure timely management of communications, including correspondence and phone inquiries.
  • Draft and prepare high-quality reports, letters, and various documents.
  • Evaluate routine data to deliver insightful analysis.
  • Maintain precise records, confidential documents, and department-specific reports.
  • Coordinate complex scheduling and manage multiple calendars efficiently.
  • Continuously identify opportunities for improving operational efficiencies.
  • Assist in the onboarding process for new team members.
  • Organize travel logistics, including visa applications and expense documentation.
  • Oversee invoicing related to departmental expenditures.
  • Provide support for IT-related inquiries and mobile device management.
  • Facilitate non-disclosure agreement processes.
  • Utilize technology and tools to enhance office management effectiveness.

Required Skills & Qualifications:
  • A minimum of 5-7 years of experience in an executive administrative support role or similar positions.
  • Proven ability to manage highly sensitive information with discretion and integrity.
  • Exceptional time management skills, with the capability to prioritize and coordinate tasks efficiently.
  • Flexibility to adapt to sudden changes in priorities.
  • Strong attention to detail and outstanding multitasking capabilities.
  • Experience supporting senior executives in an administrative capacity.
  • Demonstrated organizational and planning skills.
  • Excellent interpersonal and problem-solving skills.
  • Proficiency in COe software, including MS Word, Excel, PowerPoint, scheduling tools, and SharePoint.
  • Outstanding written and verbal communication abilities.

Education & Training:
  • Associate degree or professional certification in a relevant field, or equivalent work experience (minimum ten years).
  • Bachelor's degree preferred.

This position is classified as hybrid, requiring the successful candidate to report to the office a minimum of three times per week.

Compensation details are provided as a good faith estimate, reflecting potential earnings for a successful applicant in the California Bay Area, with an annual salary range of $98,900 - $158,000, subject to variation based on relevant factors.

About General Motors:
Our vision is to create a world with Zero Crashes, Zero Emissions, and Zero Congestion, and we are committed to leading the change necessary to make our world safer, better, and more equitable for everyone.

Why Join Us:
We strive to be the most inclusive company globally, believing that every individual can contribute to meaningful change through their actions and culture.

Benefits Overview:
General Motors offers a comprehensive total rewards program designed to support the health and well-being of you and your family, including:

  • Paid time off, including vacation, holidays, and parental leave.
  • Healthcare benefits, including a health savings account and wellness incentives.
  • 401K savings plan with company contributions.
  • Global recognition programs for outstanding performance.
  • Tuition assistance and student loan refinancing options.
  • Discounts on GM vehicles for employees and their families.

Diversity Commitment:
General Motors is dedicated to fostering a workplace free from discrimination, promoting inclusion and belonging. We believe that a diverse workforce enhances our ability to innovate and serve our customers effectively.