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Office Coordinator

2 months ago

Miami, Florida, United States Phase V Full time
Job Overview

Phase V is a prominent U.S. conglomerate specializing in comprehensive tech support, domestic and international contact center services, answering solutions, and third-party logistics (3PL) fulfillment. Our portfolio includes brands such as Geeks on Site and Responsive Call Center, among others. With operations spanning multiple U.S. locations and select offices in Latin America, we pride ourselves on our commitment to high-quality standards and the exceptional training provided to our workforce.

We are seeking a dedicated, detail-oriented individual to fill the role of Office Coordinator, providing essential support to the management team. This position offers a unique opportunity to contribute to a thriving organization poised for ongoing growth. Our work environment is both professional and results-driven, infused with a sense of fun and energy.

Key Responsibilities

As the Office Coordinator, your duties will include, but are not limited to:

  • Acting as a liaison between vendors and management
  • Investigating and resolving vendor billing discrepancies
  • Tracking and negotiating office supplies and equipment
  • Providing personal assistance to management
  • Conducting research and making inquiries to find solutions on various topics
  • Coordinating and reviewing contract terms and renewals, including advertising and insurance
  • Processing vendor payments
  • Creating and maintaining Excel spreadsheets for data tracking
  • Composing official correspondence
  • Scanning and securely storing confidential documents
  • Designing presentations using PowerPoint
  • Editing written materials for clarity and professionalism
  • Generating ad hoc reports as needed
  • Assisting with human resource functions
  • Coordinating travel arrangements and meetings for management
  • Organizing employee benefits, including health insurance
  • Performing additional tasks as required
Qualifications

The ideal candidate will possess:

  • A four-year degree in a relevant field such as Business Administration, Marketing, or Public Relations
  • A minimum of three years of experience in a similar role
  • Exceptional written and verbal communication skills in both English and Spanish
  • Proficiency in Microsoft Office Suite, particularly Word, Outlook, PowerPoint, and Excel
  • Basic knowledge of accounting principles
  • Outstanding organizational skills and meticulous attention to detail
  • The ability to demonstrate creativity, initiative, and problem-solving capabilities
  • A commitment to confidentiality
  • Reliable transportation

This is a part-time position requiring 10-15 hours of work per week.