Administrative Coordinator
2 weeks ago
We are seeking a highly organized and detail-oriented Administrative Specialist to provide administrative and clerical support to the NP/DNP and PhD Specialization Nursing Programs at Barry University.
Key Responsibilities- Assist program directors and operations manager with end-of-course evaluations, adjunct contracts, faculty onboarding, and legal documents.
- Maintain a database of withdrawals, leave of absence, and failure students.
- Track attrition and retention rates.
- Provide support to program students and visitors via phone and in person, ensuring compliance with University policies and regulations.
- Assign faculty advisors to new graduate DNP and NP students through AIS.
- Attend CNHS meetings and participate in college-wide committees as necessary.
- Manage DNP and NP paperless filing system with direction from the operations manager.
- Archiving and uploading course syllabi on the DON SharePoint site.
- Ensure accurate and up-to-date curriculum plans are uploaded on SharePoint.
- Collect and maintain course syllabi from faculty each semester.
- Monitor full-time faculty licensure, national certification, health compliance documents, and CPR/PPD records.
- Attend GR meetings for recording and transcribing purposes.
- Assist with recruiting events throughout the year as needed.
- Process student academic record requests.
- Aid with hiring part-time faculty and managing their activity pay and contracts.
- Serve as Grant Liaison for the PhD Nursing program.
- Maintain up-to-date lists of students in scholarly projects, faculty and student accomplishments, and program changes.
- Manage data collection for Advanced Practice Nursing Programs.
- Assist in strategic planning and coordination of projects to increase awareness of programs to the community.
- Coordinate program-specific events, such as the White Coat Ceremony and Doctoral Graduation Dinner.
- Work with program leadership to analyze data for end-of-year program reviews and accreditation reports.
- Support maintenance of the budget and records with direction from the Nursing Operations Manager.
- Bachelor's degree preferred.
- 3-5 years previous administrative support experience.
- Advanced written and oral communication skills.
Barry University offers a comprehensive benefits package to full-time employees, including health, dental, vision, life insurance, retirement, tuition assistance, paid time off, and work-life balance initiatives.
Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.
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