Administrative Coordinator

2 weeks ago


Miami Shores, Florida, United States Barry University Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Specialist to provide administrative and clerical support to the NP/DNP and PhD Specialization Nursing Programs at Barry University.

Key Responsibilities
  • Assist program directors and operations manager with end-of-course evaluations, adjunct contracts, faculty onboarding, and legal documents.
  • Maintain a database of withdrawals, leave of absence, and failure students.
  • Track attrition and retention rates.
  • Provide support to program students and visitors via phone and in person, ensuring compliance with University policies and regulations.
  • Assign faculty advisors to new graduate DNP and NP students through AIS.
  • Attend CNHS meetings and participate in college-wide committees as necessary.
  • Manage DNP and NP paperless filing system with direction from the operations manager.
  • Archiving and uploading course syllabi on the DON SharePoint site.
  • Ensure accurate and up-to-date curriculum plans are uploaded on SharePoint.
  • Collect and maintain course syllabi from faculty each semester.
  • Monitor full-time faculty licensure, national certification, health compliance documents, and CPR/PPD records.
  • Attend GR meetings for recording and transcribing purposes.
  • Assist with recruiting events throughout the year as needed.
  • Process student academic record requests.
  • Aid with hiring part-time faculty and managing their activity pay and contracts.
  • Serve as Grant Liaison for the PhD Nursing program.
  • Maintain up-to-date lists of students in scholarly projects, faculty and student accomplishments, and program changes.
  • Manage data collection for Advanced Practice Nursing Programs.
  • Assist in strategic planning and coordination of projects to increase awareness of programs to the community.
  • Coordinate program-specific events, such as the White Coat Ceremony and Doctoral Graduation Dinner.
  • Work with program leadership to analyze data for end-of-year program reviews and accreditation reports.
  • Support maintenance of the budget and records with direction from the Nursing Operations Manager.
Requirements
  • Bachelor's degree preferred.
  • 3-5 years previous administrative support experience.
  • Advanced written and oral communication skills.
Benefits

Barry University offers a comprehensive benefits package to full-time employees, including health, dental, vision, life insurance, retirement, tuition assistance, paid time off, and work-life balance initiatives.

Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.



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