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Administrative Coordinator

2 months ago

Miami Shores, Florida, United States Barry University Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Specialist to provide administrative and clerical support to the NP/DNP and PhD Specialization Nursing Programs at Barry University.

Key Responsibilities
  • Assist program directors and operations manager with end-of-course evaluations, adjunct contracts, faculty onboarding, and legal documents.
  • Maintain a database of withdrawals, leave of absence, and failure students.
  • Track attrition and retention rates.
  • Provide support to program students and visitors via phone and in person, ensuring compliance with University policies and regulations.
  • Assign faculty advisors to new graduate DNP and NP students through AIS.
  • Attend CNHS meetings and participate in college-wide committees as necessary.
  • Manage DNP and NP paperless filing system with direction from the operations manager.
  • Archiving and uploading course syllabi on the DON SharePoint site.
  • Ensure accurate and up-to-date curriculum plans are uploaded on SharePoint and available for students and faculty.
  • Collect course syllabi from faculty each semester and maintain database accuracy through SharePoint.
  • Monitor full-time faculty licensure, national certification, health compliance documents, and CPR/PPD records.
  • Attend GR meetings for recording and transcribing purposes, uploading meeting minutes on SharePoint.
  • Assist with recruiting events throughout the year as needed.
  • Process student academic record requests, including education verification forms, licensure verifications forms, official transcript clearance, and Board of nursing clearance.
  • Aid with hiring part-time faculty and manage part-time faculty activity pay and contracts.
  • Serve as Grant Liaison for the PhD Nursing program, compiling and analyzing grant submissions, gathering data, monitoring internal agency updates, and preparing interim reports for submission.
  • Maintain up-to-date lists of DNP/PHD students in Scholarly Projects stage and their committee members, scholarly project deadlines, and faculty and student accomplishments.
  • Manage data collection for Advanced Practice Nursing Programs (MSN&DNP) and PhD Nursing, creating and managing an organized database, gathering detailed data for grants and annual reports, and analyzing data for end-of-year program reviews and accreditation reports.
  • Assist as Event Coordinator for the Advanced Practice Nursing Programs (MSN&DNP) and PhD Nursing, coordinating program-specific events, contacting and negotiating with vendors, ordering supplies, securing attendance, and ensuring program event budgets are met.
  • Work with program leadership to analyze data for end-of-year program reviews, accreditation reports, and grant submissions.
  • Support maintenance of the budget and records with direction from the Nursing Operations Manager.
  • Review and purchase office supplies and laboratory requisitions, overseeing maintenance of supply inventory, and working with vendors to obtain bids on needed equipment.
  • Serve as backup administrator for testing software, maintaining an accurate database in Examsoft, communicating with graduate nursing students and faculty, researching and resolving Examsoft issues, and presenting at graduate student orientation or by appointment.
Requirements
  • Bachelor's degree preferred.
  • 3-5 years previous administrative support experience.
  • Advanced written and oral communication skills.
Benefits

Barry University offers a comprehensive benefits package to full-time employees, including health, dental, vision, life insurance, retirement, tuition assistance, paid time off, and work-life balance initiatives.

Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.