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HR Administrative Coordinator

2 months ago

Middleton, Massachusetts, United States Middleton Family Medicine Full time
Human Resources Assistant (Full-time)

Middleton Family Medicine is in search of a committed and meticulous Human Resources Assistant to enhance our HR operations. The HR Assistant will be instrumental in facilitating the HR department's functions, including talent acquisition, payroll management, onboarding processes, and employee benefits administration. The ideal candidate will possess exceptional organizational abilities, a solid grasp of HR methodologies, and the capacity to manage confidential information discreetly.

Key Responsibilities
Talent Acquisition:
  • Support the recruitment efforts by advertising job vacancies across various platforms, assessing resumes, and conducting preliminary interviews.
  • Coordinate interview schedules between candidates and hiring authorities.
  • Maintain and update the applicant tracking system (ATS) efficiently.
Payroll Management:
  • Assist in the preparation and execution of payroll.
  • Ensure precise and timely entry of payroll information.
  • Address payroll-related queries from staff members.
  • Maintain payroll documentation and ensure adherence to company policies and legal standards.
Onboarding Processes:
  • Oversee the onboarding experience for new employees, including the organization of new hire documentation and orientation resources.
  • Ensure new employees complete all necessary training and paperwork.
Benefits Administration:
  • Assist in managing employee benefits programs, such as health insurance, retirement plans, and other company-sponsored benefits.
  • Respond to employee inquiries regarding benefits and assist with enrollment and modifications.
  • Maintain accurate records of employee benefits and ensure compliance with regulatory standards.
General HR Support:
  • Update and maintain employee records in the HRIS, Paychex, and Google Drive.
  • Assist in coordinating employee training and development initiatives.
  • Provide administrative support to the HR department.
  • Help organize company events and employee engagement activities.
  • Ensure compliance with all federal, state, and local employment regulations.
  • Perform other duties as assigned.
Qualifications
  • Bachelor's degree in human resources, Business Administration, or a related field preferred but not mandatory.
  • 1-2 years of experience in an HR support capacity required.
  • Strong knowledge of HR practices and principles.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience with Payroll, HRIS, and ATS systems preferred.
  • Outstanding organizational and time management skills.
  • Meticulous attention to detail and accuracy.
  • Excellent communication and interpersonal abilities.
  • Ability to manage sensitive and confidential information with care.
Pay: $20 - $25 per hour

Working Conditions
  • Full-time position, 40 hours per week.
  • Office environment with standard business hours.
Why Choose Middleton Family Medicine?
Our mission at Middleton Family Medicine is to Make Lives Meaningfully Better. We are dedicated to expanding our practice and its offerings to provide quality, comprehensive, and compassionate care to patients. We are committed to hiring individuals who are passionate and motivated to succeed in a collaborative, patient-centric culture. We pride ourselves on our differentiators that allow us to provide exceptional service and care.