Administrative Support Specialist
2 weeks ago
Infinity Talent Solutions LLC is seeking a committed full-time entry-level administrative support specialist to manage various office tasks in a dynamic environment. The perfect candidate will exhibit strong multitasking abilities, a positive demeanor, and a robust work ethic.
KEY SKILLS:
- Outstanding customer service capabilities and a professional telephone demeanor
- Proficient in Microsoft Office Suite
- Practical experience with office machinery (e.g., printers, computers, postage machines)
- Professional appearance and conduct
- Excellent organizational abilities with a keen attention to detail
- Effective multitasking and time-management skills, capable of prioritizing responsibilities
- Reliable, self-motivated, and driven
RESPONSIBILITIES:
- Support all departments and legal professionals with mailing, printing, scanning, and filing tasks
- Provide clerical assistance to one or more attorneys and/or paralegals
- Manage emails and phone inquiries, redirecting calls as necessary
- Maintain attorneys' schedules by organizing return calls and/or meetings
- Run errands for the firm as needed
- Engage with clients moderately
- Restock and reorder office supplies as required
EMPLOYEE BENEFITS:
- Simple IRA plan
- Health insurance coverage
- Paid time off
- Quarterly performance bonuses
WORK SCHEDULE:
- Monday - Thursday 8:30 AM - 5:00 PM – 30-minute lunch break (40 hours weekly)
- Friday 8:30 AM - 3:00 PM
EDUCATIONAL REQUIREMENTS:
- High school diploma or equivalent (Mandatory)
EXPERIENCE REQUIRED:
- Minimum of 3 years experience with Microsoft Office
IDEAL CANDIDATE TRAITS:
- Dependable and trustworthy
- People-oriented, enjoys collaboration and teamwork
- Detail-focused, prefers concentrating on specifics rather than the broader context
- High stress tolerance, thrives in fast-paced environments
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