Administrative Support Specialist

2 weeks ago


Clearwater, United States Infinity Talent Solutions LLC Full time

Infinity Talent Solutions LLC is seeking a committed full-time entry-level administrative support specialist to manage various office tasks in a dynamic environment. The perfect candidate will exhibit strong multitasking abilities, a positive demeanor, and a robust work ethic.

KEY SKILLS:

  • Outstanding customer service capabilities and a professional telephone demeanor
  • Proficient in Microsoft Office Suite
  • Practical experience with office machinery (e.g., printers, computers, postage machines)
  • Professional appearance and conduct
  • Excellent organizational abilities with a keen attention to detail
  • Effective multitasking and time-management skills, capable of prioritizing responsibilities
  • Reliable, self-motivated, and driven

RESPONSIBILITIES:

  • Support all departments and legal professionals with mailing, printing, scanning, and filing tasks
  • Provide clerical assistance to one or more attorneys and/or paralegals
  • Manage emails and phone inquiries, redirecting calls as necessary
  • Maintain attorneys' schedules by organizing return calls and/or meetings
  • Run errands for the firm as needed
  • Engage with clients moderately
  • Restock and reorder office supplies as required

EMPLOYEE BENEFITS:

  • Simple IRA plan
  • Health insurance coverage
  • Paid time off
  • Quarterly performance bonuses

WORK SCHEDULE:

  • Monday - Thursday 8:30 AM - 5:00 PM – 30-minute lunch break (40 hours weekly)
  • Friday 8:30 AM - 3:00 PM

EDUCATIONAL REQUIREMENTS:

  • High school diploma or equivalent (Mandatory)

EXPERIENCE REQUIRED:

  • Minimum of 3 years experience with Microsoft Office

IDEAL CANDIDATE TRAITS:

  • Dependable and trustworthy
  • People-oriented, enjoys collaboration and teamwork
  • Detail-focused, prefers concentrating on specifics rather than the broader context
  • High stress tolerance, thrives in fast-paced environments


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