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HR Administrative Coordinator

2 months ago

Altoona, Wisconsin, United States Surgery Partners Full time

Position Overview:

The HR Administrative Coordinator is essential in facilitating the daily functions of the Human Resources department. This position will support various HR activities, including payroll management, employee onboarding, and continuous HR operations throughout the employee lifecycle. Additionally, this role will oversee the documentation and record-keeping for the HR department and provide assistance to the Medical Staff Department as required.

Key Responsibilities:

1. Payroll Management:

  • Evaluate employee attendance and time records, including hours worked, overtime, and leave balances.
  • Input any missed clock-ins, shift differentials, and other payroll adjustments in accordance with company policies.
  • Ensure the accuracy and completeness of payroll data while adhering to applicable regulations.
  • Address any discrepancies in payroll data and coordinate with relevant parties for resolution.
  • Respond to inquiries from employees regarding payroll matters.
  • Maintain secure and accurate payroll records.
  • Review new hire and termination data in HRIS for correctness and facilitate necessary corrections.
  • Collaborate with HR colleagues on payroll matters related to leaves of absence.
  • Generate and analyze payroll reports to ensure accuracy.
  • Confirm that timesheets are validated by department supervisors prior to payroll processing.
  • Act as a point of contact for employees regarding payroll inquiries that require escalation.

2. Employee Onboarding:

  • Prepare orientation materials for new hires.
  • Ensure all required employment documentation is completed and submitted.
  • Verify and maintain compliance with Form I-9 and eligibility criteria.

3. Ongoing HR Duties:

  • Conduct monthly background checks for employees and contractors.
  • Perform primary source verification of licenses and certifications for clinical staff.
  • Manage various HR spreadsheets, including employee assignments and turnover metrics.

4. Administrative Support:

  • Execute general administrative tasks such as data entry, filing, and document management.
  • Assist in managing confidential HR records and data entry in HRIS or internal systems.
  • Handle employment verification requests.
  • Provide courteous and efficient service to employees.

5. Medical Staff Support:

  • Assist the Medical Staff Coordinator with various projects and responsibilities as needed.

Additional responsibilities may be assigned as necessary.

Required Skills and Qualifications:

  • Ability to maintain professionalism in all interactions.
  • Capability to manage situations responsibly and effectively.
  • Understanding of organizational policies and relevant regulations.

Communication Skills:

  • Proficient in both written and verbal communication in English.

Mathematical Skills:

  • Ability to perform basic calculations accurately.

Reasoning Skills:

  • Ability to identify problems and develop solutions.
  • Capacity to remain composed and adapt in challenging situations.
  • Effective judgment and problem-solving skills.

Qualifications:

  • Eligibility for employment in the U.S.
  • Preferred: Associate degree in human resources, business administration, or a related field.
  • Required: Minimum of two years of experience in human resources or healthcare administration.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Benefits Offered:

  • Comprehensive health, dental, and vision insurance.
  • Health Savings Account with employer contributions.
  • Company-paid life insurance.
  • Complimentary meals.
  • Paid time off.
  • 401(k) retirement plan with company matching.
  • Tuition reimbursement opportunities.
  • Wellness reimbursement program.