Accounts Receivable Coordinator

1 week ago


St Petersburg, Florida, United States Plasma-Therm LLC Full time
Job Overview

POSITION SUMMARY:

The Accounts Receivable Specialist is responsible for managing the accounts receivable process and ensuring timely collection of outstanding invoices while fostering positive relationships with clients.

KEY RESPONSIBILITIES:

  • Engage with clients via phone to verify invoice receipt, confirm payment timelines, and investigate reasons for overdue accounts. Document customer financial status and collection progress.
  • Handle cash receipt processing efficiently.
  • Maintain an up-to-date customer database.
  • Conduct credit assessments for new clientele.
  • Ensure accurate and comprehensive filing of tax exemption documentation.
  • Review and process Letters of Credit and associated payments.
  • Prepare and review sales tax returns for multiple jurisdictions.
  • Provide support for Accounts Payable tasks as required.
  • Collaborate with Human Resources on third-party insurance billing for staff.
  • Generate routine management reports including accounts receivable updates, aging analysis, and other relevant financial activity reports. Create additional reports as needed.
  • Assist during month-end, quarter-end, and annual financial closings.
  • Support the preparation of financial summaries for management, annual audits, and external stakeholders.
  • Contribute to various finance and administrative tasks as assigned.
  • All employees are expected to comply with the Safety & Health, Quality, and Environmental processes of Plasma-Therm, LLC.

SUPERVISORY ROLE:

  • No supervisory responsibilities.

QUALIFICATIONS:

  • High school diploma or equivalent; some college coursework preferred.
  • Three to five years of relevant experience.
  • Experience in the Manufacturing or Construction sectors is essential.

SKILLS AND COMPETENCIES:

  • Strong analytical skills with the ability to reconcile detailed information.
  • Effective communication skills for interdepartmental and external interactions.
  • Proficient in Windows XP and Windows-based applications (Word, Excel).
  • Accurate data entry and proficiency in 10-key operations.

WORK ENVIRONMENT:

  • The work environment is typical of a business office setting.
  • The role requires routine sitting, standing, walking, and the ability to touch, see, and hear.


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