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Administrative Coordinator
2 months ago
We are seeking a highly skilled and organized Executive Assistant to provide top-notch support to our executives at Hired by Matrix, Inc. This is a fantastic opportunity to build a rewarding career in a dynamic and global financial institution.
Key Responsibilities:- Calendar Management: Manage complex calendars for high-level executives, scheduling meetings, conference calls, and handling conflicts and prioritization issues.
- Administrative Support: Provide exceptional administrative support, including preparing itineraries, expense reports, and presentation materials.
- Travel Arrangements: Coordinate travel arrangements, conference rooms, catering, and audio/video conference setup.
- Documentation and Filing: Maintain accurate and up-to-date filing systems, correspondence, and personal files for executives.
- Team Support: Provide backup support for colleagues during vacation/sick days and assist their executives as needed.
- Excellent Communication Skills: Possess excellent communication, writing, judgment, and problem-solving skills.
- Organizational Skills: Demonstrate strong attention to detail and solid organization/time management skills.
- Team Player: Be an enthusiastic and positive team player with a willingness to help out and work well with colleagues.
- Technical Skills: Be proficient in Microsoft Office applications, especially Outlook for email, calendar, and contacts.
- Typing Skills: Possess solid typing skills (60+ wpm).
Hired by Matrix, Inc. is a leading provider of innovative solutions and services. We offer competitive salaries, benefits, and a 401k option with a company match. We are an Equal Opportunity Employer and proud to be certified as both a Woman-Owned Business Enterprise and a Woman-Owned Small Business.
