Office Coordinator

2 weeks ago

Park Ridge, Illinois, United States Visterra Landscape Group Full time

Position Overview:

Are you a detail-oriented and proactive office professional seeking a distinctive role to enhance your career? This full-time, on-site position with Visterra Landscape Group, a leading entity among the top 50 landscaping firms in the United States, offers a chance to contribute to our esteemed commercial landscaping services through our extensive network of partner companies.

We are currently in search of an individual to bolster our office management and administrative capabilities at our corporate headquarters. Your responsibilities will encompass a blend of traditional administrative tasks alongside broader operational duties.

Key Responsibilities:

  • Act as the primary liaison for our corporate office, delivering exceptional service to both our internal teams and external clients.
  • Assist in the preparation, mailing, and delivery of packages and correspondence while managing inventory and ordering office and event supplies.
  • Lead the planning and execution of company events, including national gatherings.
  • Organize and maintain both physical and digital company documentation and project plans.
  • Manage a dynamic calendar of appointments for the executive team, including the scheduling and preparation of meeting materials.
  • Coordinate complex travel arrangements for the executive team.
  • Draft and prepare confidential correspondence.

Qualifications:

  • Experience: A minimum of 2 years in office administration or a related field is preferred.
  • Education: High School Diploma or equivalent is required.
  • Technical Skills: Proficiency in basic computer operations, with experience in Microsoft Office Suite, Adobe, and Canva.
  • Leadership Qualities: Demonstrated initiative in personal development, the ability to lead and provide constructive feedback to vendors, and strong communication skills across all organizational levels.
  • Success Orientation: A commitment to integrity and pride in team achievements, with strong organizational skills and the ability to prioritize competing demands.
  • Motivation: A passion for hands-on experience and an enthusiasm for tackling technical challenges.
  • Eligibility for U.S. work authorization and successful completion of a background check.

Physical Requirements:

  • Ability to frequently move, adjust, or carry objects weighing up to 25 lbs.
  • Prolonged periods of sitting at a desk and working on a computer.
  • Willingness to travel nationally for events, including the ability to stand for extended periods.
  • Availability for on-call duties and weekend work as necessary.
  • Proficient use of office equipment, including telephones, printers, and shredders.

Benefits:

Comprehensive Medical, Dental, and Vision Plans.

Paid Time Off (PTO) and Company Holidays to support work/life balance.

401(k) retirement savings plan with company matching.

Opportunities for personal growth at one of Lawn & Landscape's Best Places to Work.

About Visterra Landscape Group:

At Visterra Landscape Group, we are committed to:

Empowering our teams to excel.

Quality that enhances performance and shapes customer experiences.

Unity that fosters mutual support.

Integrity in our actions and words, guided by a moral compass.

Professionalism in delivering our best at all times.

Safety as a core value, instilled from day one.

The above description outlines the general content, identifies essential functions, and establishes the requirements for this role. It is not intended to be an exhaustive statement of duties, responsibilities, or requirements.

We are an equal opportunity employer, committed to a diverse and inclusive workplace.

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