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Office Administration Specialist

2 months ago

Park Ridge, Illinois, United States Visterra Landscape Group Full time

Position Overview:

Are you a detail-oriented and proactive office administrator seeking a distinctive opportunity to enhance your career? This is a full-time, on-site role with Visterra Landscape Group, recognized as one of the top 50 landscaping firms in the United States. We provide exceptional commercial landscaping solutions through our expanding network of partner companies, each bringing extensive frontline expertise.

We are currently seeking to bolster our corporate office with dedicated office management and administrative capabilities. In this role, you will manage a combination of traditional administrative tasks alongside broader operational responsibilities.

Key Responsibilities:

  • Act as the primary liaison for our corporate office, delivering outstanding service to both our internal team and external clients.
  • Assist in the packing, mailing, and delivery of packages and correspondence, while overseeing inventory and ordering office and event supplies.
  • Lead the planning and execution of company events, including national gatherings.
  • Maintain and organize both physical and digital company documentation and project plans.
  • Manage the executive team's calendar, including scheduling and preparing materials for meetings.
  • Coordinate complex travel arrangements for the executive team.
  • Draft and prepare confidential correspondence.

Preferred Qualifications:

  • Experience: A minimum of 2 years in office administration or a related field is preferred.
  • Education: High School Diploma or equivalent is required.
  • Technical Skills: Proficient in basic computer skills, with experience in Microsoft Office Suite, Adobe, and Canva.
  • Leadership Skills: Demonstrated initiative in personal development, ability to lead and provide feedback to vendors, and strong communication skills across all organizational levels.
  • Success Orientation: High integrity and pride in team achievements, with strong organizational skills and the ability to prioritize competing demands.
  • Motivation: A passion for hands-on experience and enjoyment of technical challenges.
  • Must possess US work authorization and be willing to undergo a background check.

Physical Requirements:

  • Ability to move, adjust, or carry objects weighing up to 25 lbs frequently.
  • Prolonged periods of sitting at a desk and working on a computer.
  • Willingness to travel nationally for events, including standing for extended periods.
  • Availability for on-call duties and weekend work as necessary.
  • Proficient in using office equipment such as telephones, printers, and shredders.

Benefits:

Comprehensive Medical, Dental, and Vision Plans.

Paid Time Off (PTO) and Company Holidays to support work/life balance.

401(k) retirement savings plan with company matching.

Opportunities for personal growth at one of Lawn & Landscape's Best Places to Work.

About Visterra Landscape Group:

At Visterra Landscape Group, we are committed to:

Empowering our teams to excel at all times.

Quality that drives performance and shapes our customer experience.

Unity that ensures mutual support among team members.

Integrity in our actions and words, adhering to a moral compass.

Professionalism in consistently performing at our best.

Safety as a core value, starting with each individual from day one.

The description above outlines the general content, identifies essential functions, and sets forth the requirements for this position. It is not intended to be an exhaustive statement of duties, responsibilities, or requirements.

We are an equal opportunity employer, committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.