Office Coordinator

2 months ago

Park Ridge, Illinois, United States Visterra Landscape Group Full time

Position Overview:

Are you a detail-oriented and proactive office professional seeking a distinctive opportunity to enhance your career? This full-time, on-site role with Visterra Landscape Group, a prominent entity among the top 50 landscaping firms in the United States, offers a chance to be part of a dynamic team dedicated to delivering exceptional commercial landscaping services through a robust network of partner companies.

We are currently seeking to strengthen our corporate office with skilled office management and administrative capabilities. Your role will encompass a blend of traditional executive administrative tasks along with a variety of operational responsibilities.

Key Responsibilities:

  • Act as the primary liaison for our corporate office, ensuring outstanding service to both internal teams and external clients.
  • Facilitate the packing, mailing, and delivery of correspondence, while managing inventory and ordering office and event supplies.
  • Oversee the planning and execution of company events, including national gatherings.
  • Maintain and organize both physical and digital company documentation and project plans.
  • Manage a busy calendar of appointments for the executive team, including scheduling and preparing materials for meetings.
  • Coordinate complex travel arrangements for the executive team.
  • Draft and prepare confidential correspondence as needed.

Preferred Qualifications:

  • Experience: A minimum of 2 years in office administration or a related field is preferred.
  • Education: High School Diploma or equivalent is required.
  • Technical Skills: Proficiency in basic computer applications, including Microsoft Office Suite, Adobe, and Canva.
  • Leadership Qualities: Demonstrated initiative in personal development, ability to lead and provide constructive feedback to vendors, and strong communication skills across all organizational levels.
  • Success Orientation: A commitment to integrity and pride in team achievements, with excellent organizational skills and the ability to prioritize competing demands.
  • Motivation: A passion for hands-on experience and a keen interest in tackling technical challenges.
  • Eligibility for US work authorization and completion of a background check.

Physical Requirements:

  • Role involves frequent lifting, adjusting, or carrying objects weighing up to 25 lbs.
  • Extended periods of sitting at a desk and working on a computer.
  • Ability to participate in national events, which may require standing for prolonged periods.
  • Availability for on-call duties and weekend work as necessary.
  • Utilization of office equipment such as telephones, printers, and shredders.

Benefits Offered:

Comprehensive Medical, Dental, and Vision Plans.

Paid Time Off (PTO) and Company Holidays to support work/life balance.

401(k) retirement savings plan with company matching.

Opportunities for personal growth at one of Lawn & Landscape's Best Places to Work.

About Visterra Landscape Group:

At Visterra Landscape Group, we are committed to:

Empowering our teams to excel at all times.

Quality that drives performance and shapes our customer experience.

Unity that ensures mutual support among team members.

Integrity in our actions to uphold an honest and moral compass.

Professionalism in consistently performing at our best.

Safety as a core value instilled from day one.

The above description is intended to outline the general content, identify essential functions, and set forth the requirements for this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

We are an equal opportunity employer, committed to providing equal employment opportunities to all employees and applicants, and prohibiting discrimination and harassment of any kind.

  • Clinical Office Coordinator

    4 weeks ago

    Park Ridge, Illinois, United States Advocate Aurora Health Full time

    Key Responsibilities:We are seeking a highly organized and detail-oriented Clinical Office Assistant to join our team at Advocate Aurora Health. The successful candidate will be responsible for greeting patients and visitors in a prompt and courteous manner, collecting insurance co-payments, and responding to routine requests for information.Scheduling and...

  • Office Coordinator

    3 weeks ago

    Orland Park, Illinois, United States Visiting Angels Full time

    Job Title: Office AdministratorVisiting Angels of Orland Park, IL is seeking an experienced Office Care Coordinator to join our team.We pride ourselves on providing family solutions and personal assistance since 2004, and are one of the area's leading and locally respected providers of non-medical home care services in Southern Cook and Northern Will...

  • Office Coordinator

    1 month ago

    Orland Park, Illinois, United States Visiting Angels Full time

    Job Title: Office AdministratorVisiting Angels of Orland Park, IL is seeking an experienced Office Care Coordinator to join our team.We pride ourselves on providing family solutions and personal assistance since 2004, and are one of the area's leading and locally respected providers of non-medical home care services in Southern Cook and Northern Will...

  • Office Coordinator

    1 month ago

    Orland Park, Illinois, United States Visiting Angels Full time

    Job Title: Office AdministratorWe are seeking a highly skilled and compassionate Office Administrator to join our team at Visiting Angels of Orland Park, IL. As a key member of our staff, you will play a vital role in ensuring the smooth operation of our office and providing exceptional support to our clients and caregivers.Job Summary:The Office...

  • Office Coordinator

    7 days ago

    Orland Park, Illinois, United States Visiting Angels Full time

    Job OverviewVisiting Angels of Orland Park, IL is seeking an experienced Office Care Coordinator to join our team. As a key member of our staff, you will be responsible for coordinating services between clients and caregivers, implementing schedules, and ensuring adequate staffing and continuity of care to meet the needs of our clients.Key...

  • Office Coordinator

    2 weeks ago

    Orland Park, Illinois, United States Visiting Angels Full time

    Visiting Angels of Orland Park, IL Job OpportunityWe are seeking an experienced Office Care Coordinator to join our team at Visiting Angels of Orland Park, IL. As a leading provider of non-medical home care services in Southern Cook and Northern Will Counties, we offer a unique opportunity to make a difference in the lives of our clients and their...

  • Practice Coordinator

    2 days ago

    Park Ridge, Illinois, United States LifeStance Health Full time

    At LifeStance Health, we strive to provide exceptional patient care and support our clinicians in delivering high-quality services. As a Practice Coordinator, you will play a vital role in ensuring the smooth operation of our practice location.Key Responsibilities:Operational Excellence: Create a positive work environment, conduct schedule prep process, and...

  • Administrative Coordinator

    1 month ago

    Park Ridge, Illinois, United States Visterra Landscape Group Full time

    {"title": "Administrative Assistant", "description": "Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Visterra Landscape Group. As a key member of our corporate office, you will provide exceptional support to our internal team and external clients, ensuring seamless day-to-day operations.Key...

  • Administrative Coordinator

    1 week ago

    Park Ridge, Illinois, United States Visterra Landscape Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Visterra Landscape Group. As a key member of our corporate office, you will provide exceptional support to our internal team and external clients.Key ResponsibilitiesCoordinate and oversee a blend of traditional and executive administrator work,...

  • Nurse Coordinator

    2 days ago

    Park Ridge, Illinois, United States Advocate Health Full time

    Job Summary:As a Forensic Nurse Examiner (FNE) and Sexual Assault Nurse Examiner (SANE) at Advocate Health, you will play a critical role in providing expert care to patients impacted by interpersonal violence. Your clinical competence in collecting forensic evidence, coordinating patient care activities, and navigating forensic patients will make a...

  • Chief Medical Officer

    4 weeks ago

    Park Ridge, Illinois, United States Advocate Aurora Health Full time

    Job SummaryWe are seeking a highly skilled and experienced Chief Medical Officer to join our team at Advocate Aurora Health. As a key member of our senior management staff, you will play a critical role in shaping the strategic direction of our medical center and ensuring the delivery of high-quality patient care.Key ResponsibilitiesParticipate in strategic...

  • Office Administration Specialist

    2 months ago

    Park Ridge, Illinois, United States Visterra Landscape Group Full time

    Position Overview:Are you a detail-oriented and proactive office professional seeking a distinctive role to enhance your career trajectory? This full-time, on-site position with Visterra Landscape Group, recognized among the top 50 largest landscaping firms in the United States, offers an opportunity to contribute to our esteemed commercial landscaping...

  • Chief Medical Officer

    1 month ago

    Park Ridge, Illinois, United States Advocate Aurora Health Full time

    Job SummaryWe are seeking a highly skilled and experienced Chief Medical Officer to join our team at Advocate Aurora Health. As a key member of our senior leadership team, you will play a critical role in shaping the strategic direction of our medical center and ensuring the delivery of high-quality patient care.Key ResponsibilitiesParticipate in strategic...

  • Program Coordinator

    1 week ago

    Park Ridge, Illinois, United States Million Dollar Round Table Full time

    Job OverviewMillion Dollar Round Table (MDRT) is seeking a skilled Program Coordinator to support the development of professional development programs for our global meetings. The ideal candidate will have experience in volunteer management, meeting planning, and program development.Key responsibilities include:Serving as staff liaison to the Program...

  • Chief Medical Officer

    1 month ago

    Park Ridge, Illinois, United States Advocate Aurora Health Full time

    Job SummaryWe are seeking a highly skilled and experienced Chief Medical Officer to join our team at Advocate Aurora Health. As a key member of our senior management staff, you will play a critical role in shaping the strategic direction of our medical center and ensuring the delivery of high-quality patient care.Key ResponsibilitiesParticipate in strategic...

  • General Office Coordinator

    4 weeks ago

    Tinley Park, Illinois, United States Home Depot Full time

    Job SummaryThe General Office Associate plays a vital role in ensuring the smooth operation of our office. This position is responsible for providing exceptional customer service, managing incoming calls, and coordinating the flow of products with vendors and stores.Key Responsibilities:Greets vendors, customers, job applicants, and other visitors, and...

  • Medical Office Coordinator

    1 week ago

    Oak Park, Illinois, United States Sound Care Hearing Group Full time

    Job SummaryWe are seeking a highly skilled and bilingual Medical Office Coordinator to join our team at Sound Care Hearing Group. The ideal candidate will possess excellent customer service skills and be proficient in both English and Spanish.Key ResponsibilitiesAnswer phone calls and schedule appointmentsReceive and open packagesGreet patients and maintain...

  • Medical Office Coordinator

    7 days ago

    Orland Park, Illinois, United States Associated Urological Specialists LLC Full time

    Job Summary:The Medical Office Coordinator is responsible for providing exceptional patient care and administrative support in a fast-paced urology practice. Key responsibilities include greeting patients, answering phone calls, and scheduling appointments in a timely and professional manner. The ideal candidate will have excellent communication skills, a...

  • Medical Unit Coordinator

    2 days ago

    Park Ridge, Illinois, United States Advocate Aurora Health Full time

    Job SummaryWe are seeking a highly skilled Medical Unit Coordinator to join our team at Advocate Aurora Health. This role is responsible for coordinating tests and treatments with various departments, maintaining a working knowledge of diagnostic and treatment services, and facilitating patient care communications.Key ResponsibilitiesCoordinates tests and...

  • Clinical Office Coordinator

    2 weeks ago

    Oak Park, Illinois, United States Advocate Aurora Health Full time

    Key Responsibilities:Provide exceptional patient care by greeting visitors, collecting insurance co-payments, and responding to routine inquiries in a courteous and helpful manner.Maintain a calendar of appointments, meetings, and travel, ensuring seamless scheduling and coordination.Support the clinical office team by performing administrative tasks,...