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Administrative Program Coordinator

2 months ago

Salt Lake, Utah, United States University of Utah Full time

Position Overview
This job description outlines the essential functions and responsibilities of the role.

Key Responsibilities
- Assist in the planning and execution of programs.
- Organize, compile, and manage data for database entry.
- Distribute program-related information and conduct research.
- Answer phone calls, provide information, take messages, or redirect calls as necessary.
- Welcome visitors and engage with customers, employees, and other stakeholders to address inquiries and resolve issues.

- Collaborate with other departments, community members, and program partners to coordinate activities.
- Aid in the development and dissemination of program materials, forms, and correspondence.
- Monitor and report on current trends to identify future program requirements.
- Provide specific training related to the program as needed.
- Perform additional duties as assigned.

Problem Solving
Incumbents are expected to be knowledgeable about departmental policies and procedures, as well as the organizational structure of the University, to effectively assist staff and visitors. Sensitivity to the needs of others while maintaining a helpful demeanor is essential.

Work Environment
- Office setting, with frequent interaction with others.

Physical Requirements
- Activities may include sitting, listening, talking, and repetitive hand motions such as typing. Walking may also be required.

Qualifications
- An Associate's degree in a relevant field or equivalent experience (one year of education may substitute for two years of related work experience) is required, along with two years of relevant experience.
- Proficiency in logic and reasoning to prioritize tasks is essential.
- Familiarity with computer applications, including word processing, spreadsheets, and databases is preferred.
- Strong interpersonal and communication skills are necessary. A Bachelor's degree in a related field may be preferred.

This position involves interaction with sensitive patient information and requires compliance with all relevant health and safety standards.

Additional Information
The University is a participant in the Utah Retirement Systems (URS). Eligible new hires with prior URS service may choose to enroll in URS upon meeting specific criteria.

Successful candidates may be required to complete a criminal background check and/or drug screening.

The University of Utah values diversity and encourages candidates with experience in diverse settings to apply. All qualified individuals are encouraged to apply, and reasonable accommodations will be provided for individuals with disabilities.

The University of Utah is an Equal Opportunity employer and does not discriminate based on any protected status.