Administrative Program Coordinator

1 day ago


Salt Lake, Utah, United States University of Utah Full time
Job Summary

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Program Coordinator in the Cardiovascular Medicine department. The successful candidate will be responsible for overseeing daily program operations, coordinating fellow conferences, and providing administrative support to program leadership.

Responsibilities
  • Oversee specific components of daily program operations and program activities, including trainee schedules, evaluations, assignments, leave requests, work hours reporting, and RQI tracking.
  • Coordinate and track fellow conferences, including preparation of materials and logistics.
  • Compile and organize confidential data for filing and archiving.
  • Help maintain policies and procedures for the fellowship programs and write new policies as needed.
  • Provide administrative support for program leadership, including preparing letters of recommendation, verification of training, and loan deferment forms.
  • Assist with trainee recruiting, including interview scheduling and communication with faculty members.
  • Purchase program materials within a stated budget and maintain related documentation.
Requirements
  • Bachelor's degree (or equivalency) in a related field, plus one year of directly related experience or equivalency.
  • Demonstrated ability to work independently, analyze, and make decisions related to program content.
  • Strong coordination and organizational skills, with the ability to prioritize conflicting deadlines.
  • Demonstrated human relations and effective communication skills.
Preferred Qualifications
  • Demonstrated knowledge of Graduate Medical Education and familiarity with ACGME requirements.
  • Moderate to advanced computer skills, including proficiency with Microsoft Word, Excel, and Outlook.
  • Ability to learn new computer programs quickly.
Work Environment and Level of Frequency

This position is located in an office environment and requires the ability to sit, hear, listen, and talk nearly continuously. Repetitive hand motion, walking, bending, and reaching overhead are also required.



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