Administrative Coordinator

3 days ago

Bethesda, Maryland, United States Eagle Creek Renewable Energy Full time
About Eagle Creek Renewable Energy

Eagle Creek Renewable Energy is a leading Independent Power Producer with a focus on the operation of hydropower and developing community-scale solar projects. Our mission is to provide clean energy solutions that meet the demands of a low-carbon economy while protecting historical resources and the environment.

Why Choose Eagle Creek?
  • Comprehensive Benefits Package: Enjoy a comprehensive benefits plan, including medical, dental, vision, HSA, FSA, commuter benefits, voluntary life, and 401(k) match.
  • Paid Time Off and Holidays: Enjoy eleven paid holidays per year, plus a competitive PTO schedule and time off to volunteer or give back to your community.
  • Employee Assistance Program: Access to a company-funded Employee Assistance Program for support and guidance.
  • Employee Discounts: Take advantage of employee discounts through ADP LifeMart.
  • Tuition Reimbursement and Career Development: Pursue tuition reimbursement and access to trainings and mentors for career progression and personal development.
Job Summary

We are seeking an experienced Administrative Assistant to provide direct support to our CEO. The successful candidate will be responsible for managing the CEO's calendar, scheduling appointments and meetings, and coordinating travel arrangements. Additionally, the candidate will screen and prioritize incoming communications, organize and prepare materials for meetings and presentations, and assist with event planning and coordination.

Key Responsibilities
  • Manage the CEO's calendar, schedule appointments and meetings, and coordinate travel arrangements.
  • Screen and prioritize incoming communications, including phone calls, emails, and letters.
  • Organize and prepare materials for meetings and presentations, including drafting and editing documents.
  • Assist with event planning and coordination.
  • Liaise with other members of the senior management team, board of directors, and external stakeholders as needed.
  • Handle confidential information with discretion and maintain confidentiality at all times.
Office Administration and Management
  • Liaise with building management regarding rented office space, including driving urgent resolutions to building-related issues that arise.
  • Serve as IT liaison and work with outside IT service providers.
  • Overall administration of our Corporate Office, including answering office phones, ordering supplies, keeping the office and kitchen area presentable, setting up meetings, ordering lunch, etc.
  • Plan and facilitate on-site and off-site meetings for the executive team.
  • Manage agendas for regular department meetings and special events.
  • Prepare reports and routine correspondence as required by the executive team.
  • Conduct research and spearhead special projects as requested.
Requirements
  • High school diploma or equivalent required; Associates degree in office administration or related field preferred.
  • At least three years of administrative and clerical experience required.
  • Strong experience with scheduling and calendar management.
  • Well organized, flexible, and enjoy the administrative challenges of supporting an organization of diverse people.
  • Ability to prioritize workload, multitask, and pay close attention to detail and accuracy.
  • Strong interpersonal skills to effectively interact with all levels of staff and the capacity to work independently as well as in collaboration with others is required.

  • Administrative Coordinator

    2 days ago

    Bethesda, Maryland, United States Eagle Creek Renewable Energy Full time

    About Eagle Creek Renewable EnergyEagle Creek Renewable Energy is a leading Independent Power Producer with a focus on the operation of hydropower and developing community-scale solar projects. Our mission is to provide clean energy solutions that meet the demands of a low-carbon economy while protecting historical resources and the environment.Why Choose...

  • Administrative Coordinator

    2 days ago

    Bethesda, Maryland, United States RLJ Lodging Trust Full time

    Job SummaryThe Administrative Assistant provides comprehensive administrative support to the Design and Construction Executives and the department under the leadership of the Senior Vice President of Design and Construction. This role involves developing and implementing organizational systems to enhance departmental efficiency, as well as assisting the...

  • Senior Administrative Coordinator

    2 minutes ago

    Bethesda, Maryland, United States Contemporaries Full time

    Job SummaryContemporaries, a government contracting firm with over 32 years of experience, is seeking a highly skilled Senior Administrative Coordinator to support our team. This is a remote position with occasional in-office work, requiring strong organizational and time-management skills.Key Responsibilities:Provide administrative support to ensure...

  • Legal Administrative Coordinator

    2 weeks ago

    Bethesda, Maryland, United States Forrest Solutions Full time

    Job Title: Legal Administrative AssistantForrest Solutions is seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team. As a key member of our legal department, you will provide administrative support to multiple attorneys, ensuring the smooth operation of our legal services.Key Responsibilities:Provide litigation...

  • Legal Administrative Coordinator

    3 weeks ago

    Bethesda, Maryland, United States Forrest Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Forrest Solutions. As a key member of our legal department, you will provide administrative support to multiple attorneys, ensuring the smooth operation of our legal services.Key ResponsibilitiesProvide litigation support by managing case...

  • Administrative Coordinator

    6 days ago

    Bethesda, Maryland, United States Cordia Resources by Cherry Bekaert Full time

    Job Title: Administrative Assistant/ReceptionistLocation: Bethesda, Maryland (5 days on-site)Position Type: Full-time, Contract to HireSalary: $70K-$90KOverview:Cordia Resources by Cherry Bekaert is seeking a detail-oriented and energetic Receptionist/Administrative Assistant with an executive presence to join their Bethesda office. This role is critical to...

  • Legal Administrative Coordinator

    2 days ago

    Bethesda, Maryland, United States Forrest Solutions Full time

    Location: Bethesda, MDJob Type: Full-timeContract role: ~4 weeksSalary: $29-$33/HROverviewWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Forrest Solutions. As a key member of our administrative staff, you will provide critical support to our attorneys and play a vital role in the success of our law...

  • Administrative Coordinator

    1 day ago

    Bethesda, Maryland, United States SciTech Services, Inc. Full time

    Job TitleAdministrative AssistantJob SummarySciTech Services, Inc. is seeking an experienced Administrative Professional to provide support to the National Institutes of Dental and Craniofacial Research (NIDCR). The successful candidate will be responsible for preparing domestic and foreign travel authorizations, managing office records, and drafting complex...

  • Administrative Coordinator

    3 weeks ago

    Bethesda, Maryland, United States SciTech Services, Inc. Full time

    Job Title: Administrative AssistantSciTech Services, Inc. is seeking an experienced Administrative Professional to provide administrative support to the National Institutes of Dental and Craniofacial Research (NIDCR).Key Responsibilities:Prepare travel authorizations and assemble personnel packagesManage office records in a confidential and organized...

  • Administrative Coordinator

    1 week ago

    Bethesda, Maryland, United States SciTech Services, Inc. Full time

    Job Title: Administrative AssistantSciTech Services, Inc. is seeking an experienced Administrative Professional to provide administrative support to the National Institutes of Dental and Craniofacial Research (NIDCR).Key Responsibilities:Prepare travel authorizations and assemble personnel packagesManage office records in a confidential and organized...

  • Administrative Coordinator

    2 days ago

    Bethesda, Maryland, United States Advanced Technology & Research Full time

    Administrative Assistant OpportunityAdvanced Technology & Research Corporation is seeking a highly organized and detail-oriented Administrative Assistant to join our Engineering Services Division. This role will provide administrative support to our team at the Naval Surface Warfare Center, Carderock Division, in West Bethesda, MD.Key Responsibilities:Assist...

  • Administrative Coordinator

    3 days ago

    Bethesda, Maryland, United States Advanced Technology & Research Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at the Naval Surface Warfare Center, Carderock Division, in West Bethesda, MD. As an Administrative Assistant, you will provide administrative support to the day-to-day demands and activities in an organized, effective, and efficient manner.Key ResponsibilitiesAssist the...

  • Administrative Coordinator

    23 hours ago

    Bethesda, Maryland, United States Advanced Technology & Research Full time

    Job Summary: We are seeking an experienced Administrative Assistant to join our Engineering Services Division at the Naval Surface Warfare Center, Carderock Division, in West Bethesda, MD. The successful candidate will provide administrative support to our team, working on world-class military programs that support the US Navy's Warfare technology.Key...

  • Senior Executive Administrative Coordinator

    2 months ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    IMPACT OF THE EXECUTIVE ADMINISTRATIVE SUPPORT II ROLE Act as the main point of contact between the assigned Senior Executive (SE) and other senior management personnel, as well as staff members. Manage the workflow of various critical matters while adapting to the dynamic schedule of the SE, with an understanding of the sensitivity and confidentiality...

  • Senior Executive Administrative Coordinator

    2 months ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    IMPACT OF THE EXECUTIVE ADMINISTRATIVE SUPPORT ROLE Act as the primary point of contact between the assigned Senior Executive (SE) and other senior management personnel, as well as staff members. Manage the workflow of various urgent matters within a dynamic schedule for the designated SE, while being mindful of the critical, sensitive, and...

  • Senior Executive Administrative Coordinator

    2 months ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    IMPACT OF THE EXECUTIVE ADMINISTRATIVE SUPPORT II ROLE Act as the main point of contact between the assigned Senior Executive (SE) and other senior management personnel, as well as staff members. Manage the workflow of various urgent matters within a dynamic schedule for the designated SE, being mindful of the critical, sensitive, and confidential...

  • Administrative Assistant IV

    1 month ago

    Bethesda, Maryland, United States Fidelity Partners Full time

    {"title": "Administrative Assistant IV", "description": "Job SummaryFidelity Partners is seeking an experienced Administrative Assistant IV to join our team. As a key member of our administrative staff, you will provide high-level administrative support to our senior leadership and program staff.Key ResponsibilitiesCoordinate the preparation of various...

  • Administrative Assistant IV

    2 weeks ago

    Bethesda, Maryland, United States Fidelity Partners Full time

    Job Title: Administrative Assistant IVFidelity Partners is seeking an experienced Administrative Assistant IV to join our team. As a key member of our administrative staff, you will provide high-level administrative support to our management team and contribute to the smooth operation of our office.Key Responsibilities:Coordinate the preparation of various...

  • Administrative Support Specialist

    3 weeks ago

    Bethesda, Maryland, United States Contemporaries Full time

    Job SummaryContemporaries is seeking an experienced Administrative Professional III to support our team in the Bethesda/Rockville Maryland area. The successful candidate will have a strong background in administrative support, calendar management, and meeting coordination. This is a hybrid role with 1-3 days of in-office work per week, with a focus on...

  • Administrative Assistant II

    2 days ago

    Bethesda, Maryland, United States Abacus Full time

    Job Title: Administrative Assistant IIAbacus is seeking an experienced Administrative Assistant II to join our team. As an Administrative Assistant II, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including scheduling, coordination, and...