Administrative Coordinator

4 days ago


Bethesda, Maryland, United States Northpond Ventures Full time

The Administrative Coordinator will play a key role in the overall firm operations at Northpond Ventures in Bethesda, Maryland. This position will provide direction and information to visitors and other guests, while also handling general office management and coordinating office supply inventories.

Job Responsibilities

  • Welcoming visitors and guests, determining the purpose of each visit, and directing or escorting them to the appropriate location.
  • Shipping and receiving documents, packages, and courier deliveries.
  • Ensuring daily office operations run smoothly.
  • Coordinating office-related vendor management with the manager.
  • Troubleshooting facilities-related issues and escalating to the manager as necessary.
  • Maintaining the overall cleanliness and organization of the office and meeting rooms.
  • Ordering lunch, snacks, and/or beverages for meetings.
  • Checking office supply/food/collateral inventory weekly.
  • Partnering with the local office team on other initiatives.
  • Continuously finding ways to improve processes related to office management and implementing solutions.

Required Qualifications

  • Front desk experience.
  • Responding promptly to needs, responding to requests for service and assistance, and meeting commitments.
  • Speaking clearly and persuasively in positive or negative situations, listening and getting clarification, and responding well to questions.
  • Possessing strong interpersonal and communication skills (both written and verbal), customer service skills, diplomacy skills, and the ability to work with a wide range of constituencies.
  • Being self-motivated with the ability to multi-task as needed and work efficiently in a fast-paced environment.
  • Effectively problem-solving.
  • Fostering positive working relationships.


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